Executive Assistant – Advancement Marketing & Communications
About The Position
Join the Indiana University Foundation as the Executive Assistant for Advancement Marketing & Communications. In this role, you’ll play a pivotal part in our Advancement Marketing & Communications team, using your expertise to enhance daily operations and influence the way we innovate, communicate, and work as a united team. In this highly visible position, you’ll provide strategic, high-level administrative and project support to leadership, ensuring the VP of Marketing & Communications is always one step ahead. We’re looking for someone who thrives in a dynamic, fast-paced environment and brings exceptional organization, communication, and problem-solving skills—along with a positive, proactive energy that strengthens our culture and inspires those around them. If you’re highly engaged, resourceful, and excited to make a meaningful impact, this is where you belong. In this role, you’ll expertly manage complex calendars, meetings, and events while anticipating needs and keeping priorities aligned as the landscape rapidly evolves. You’ll draft polished reports, presentations, and communications; coordinate everything from retreats to conferences to team-building experiences; and drive special projects from initial concept to completion. Your attention to detail will support budget management, expense tracking, and overall office organization—ensuring the team operates at its highest level. More than an administrative partner, you’ll be a cultural contributor and a collaborative problem-solver who helps the entire department shine. If you’re ready to make an impact and grow your career, apply today!
Requirements
- Bachelor’s degree (or equivalent experience) in business administration or related field.
- Minimum 2 years of executive support experience (5 years preferred).
- Two years of experience in budget management
- Proven success in a project coordination role
- Nimble business mind, focused on developing creative solutions
- Strong project-reporting skills, with focus on interdepartmental communications
- Exceptional organizational and interpersonal skills
- Ability to work autonomously on multiple projects
- Strong judgment and discretion in handling sensitive information
- Nimble business mind with creative problem-solving skills
- High proficiency in English grammar and professional communication
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Skilled in managing multiple priorities and adapting to changing needs
Nice To Haves
- Consulting experience, with a focus on operations management (preferred)
Responsibilities
- Manage complex calendars, meetings, and events
- Draft polished reports, presentations, and communications
- Coordinate retreats, conferences, and team-building experiences
- Drive special projects from initial concept to completion
- Support budget management, expense tracking, and overall office organization
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
5,001-10,000 employees
