Executive Assistant, Multiple VP's

Webflow

16d • Remote

About The Position

At Webflow, our mission is to bring development superpowers to everyone. Webflow is a Website Experience Platform (WXP) that empowers modern marketing teams to visually build, manage, and optimize stunning websites. With AI-driven personalization baked in, Webflow enables teams to significantly boost conversion rates, translating directly into measurable business growth. From independent designers and creative agencies to Fortune 500 companies, millions worldwide use Webflow to be more nimble, creative, and collaborative. We are hiring for multiple Executive Assistants across various business units. As an Executive Assistant at Webflow, you will serve as a strategic partner to one or more Vice Presidents - supporting their alignment to goals, priorities, and execution. This role is designed for someone who is highly organized, proactive, and adaptable, and who thrives in a fast-paced and collaborative environment. You will play a critical role in enabling leaders to operate at their highest impact by managing complexity, anticipating needs, and ensuring seamless communication and coordination across teams. A successful candidate will be skilled at managing both synchronous and asynchronous communication, maintaining clear and comprehensive documentation and supporting effective workflows in a distributed environment. As a visible and trusted partner, you will act as an extension of your executive - helping them stay focused on strategic priorities, driving operational excellence, and contributing to a strong team culture within and across business units. We are a dynamic, forward-thinking company committed to fostering an inclusive, collaborative work environment. We value Executive Assistants as key partners in helping our leaders and teams succeed. About the role: Location: Remote-first (United States) Full-time Permanent Exempt The range below is reflective of multiple levels. Your Recruiter will identify where within the pay band best fits based on the EA level associated with each opening and your skills & qualifications. The cash compensation for this role is tailored to align with the cost of labor in different geographic markets. We've structured the base pay ranges for this role into zones for our geographic markets, and the specific base pay within the range will be determined by the candidate’s geographic location, job-related experience, knowledge, qualifications, and skills. United States (all figures cited below in USD and pertain to workers in the United States) Zone A: $87,000 - $140,000 Zone B: $81,500 - $131,500 Zone C: $76,500 - $123,500 This role is also eligible to participate in Webflow's company-wide bonus program. Target amounts are a percentage of base salary and vary by career level. Payouts are based on company performance against established financial and operational goals. Please visit our Careers page for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter. Reporting directly to the VP of your business unit

Requirements

• 5+ years of experience supporting multiple senior executives as an executive assistant in a fast-paced tech environment, ideally at a remote-first company.
• Have experience planning multiple large team offsites (both in person and virtual), with the knowledge on how to prepare, budget, handle hotel contracts, and execute offsites successfully.
• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
• Possess strong communication skills, written and verbal, with the ability to interact effectively with senior-level executives, as well as the rest of the organization.
• Proficient with Google Workspace apps and Slack (we are a heavy Slack culture)
• Know how to handle time-sensitive, confidential information with discretion and integrity.
• Are adaptable and can handle ambiguous situations and frequent change with ease.
• Willingness to help without being asked, proactive in their abilities, and have no ego.
• Are empathetic with a desire to contribute to and empower a diverse and inclusive team environment.
• Take initiative and are always looking for ways to improve processes and contribute to the team’s success.
• Stay curious and open to growth — actively building fluency in emerging technologies like AI to unlock creativity, accelerate progress, and amplify impact.

Nice To Haves

• Experience working with ChatGPT, Workday, Navan, and Zoom are preferred

Responsibilities

• Calendar & Inbox Management: Strategically, and with timeliness, manage calendars & inboxes, effectively prioritizing high-impact activities and ensuring focus is aligned with organizational goals.
• Meeting Coordination: Coordinate and facilitate leadership meetings, engineering planning sessions, and quarterly business reviews. Prepare for and attend synchronous meetings across multiple time zones, drive accountability across the Engineering organization by tracking key deliverables, follow-ups, and action items.
• Project/Event Management: Lead a variety of cross-functional special projects that require planning, coordination, and organization, such as team offsite event planning and implementing new programs and processes. Your efforts will directly contribute to the scalability and effectiveness of the Engineering Department.
• Travel Arrangements: Organize travel for executives, including booking flights, accommodations, and ground transportation, ensuring seamless logistics and minimizing downtime. Simultaneously work closely with finance business partners to manage T&E budget associated with these offsites and events.
• Information Flow Management: Handle time-sensitive, confidential information with discretion and integrity, and manage information flow within the executive team to enhance decision-making processes.
• Stakeholder Interaction: Build and maintain relationships with internal and external stakeholders, ensuring effective communication and collaboration, which are crucial to the success of Webflow.
• Push the boundaries of what’s possible for the team & yourself. This team is always looking for ways to do better, even if they’re not yet 100% proven. If there’s an idea to make things more fun, more engaging, or more efficient, we’re really excited to try it out. We’re deeply invested in supporting your career growth, and can’t wait to learn and grow together.
• Bring an AI-first mindset to daily operations and problem solving, with a demonstrated ability to go beyond basic tools like ChatGPT. You’ll ideally leverage modern AI automation platforms to streamline workflows, manage information, and improve team efficiency.
• In addition to the responsibilities outlined above, at Webflow we will support you in identifying where your interests and development opportunities lie and we'll help you incorporate them into your role.

Benefits

• Equity ownership (RSUs) in a growing, privately-owned company
• 100% employer-paid healthcare, vision, and dental insurance coverage for full-time employees (working 30+ hours per week) and their dependents. Full-time employees may also be eligible for voluntary insurance options where applicable in the respective country of employment
• 12 weeks of paid parental leave for both birthing and non-birthing caregivers, as well as an additional 6-8 weeks of pregnancy disability leave for birthing parents to be used before child bonding leave (note: where local requirements are more generous, employees receive the greater benefit); full-time employees also have access to family planning care and reimbursement
• Flexible PTO for all locations and sabbatical program
• Access to mental wellness and professional coaching, therapy, and Employee Assistance Program
• Monthly stipends to support work and wellness
• 401k plan or pension schemes (in countries where statutorily required), and other financial wellness benefits, like CPA and financial advisor coverage
• Temporary employees may be eligible for paid holiday and time off, statutory leaves of absence, and company-sponsored medical benefits depending on their Fixed Term Contract and their country/state of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed