Executive Assistant

Ocean Spray Cranberries•Lakeville, MA

22h•Hybrid

About The Position

Ocean Spray is hiring for an Executive Assistant to provide dedicated, high-level support to two senior leaders with global responsibilities. This hybrid role, based out of the corporate headquarters in Lakeville, MA, requires Mondays and Fridays to be remote. The position is critical for seamless global operations, demanding proven ability to manage complex international travel, multi-time-zone calendaring, and global meetings with precision and discretion. The ideal candidate is proactive, calm under pressure, and adept at anticipating needs in a fast-paced, globally connected environment, serving as a trusted partner and gatekeeper with the highest level of integrity, confidentiality, and professionalism. Ocean Spray is a farmer-owned co-op of 700 family farmers, focused on creating innovative products from cranberries.

Requirements

3–5+ years supporting senior executives in a complex organization
Proven experience managing international travel and visas
Exceptional organizational skills and attention to detail
Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
Strong written and verbal communication skills
Demonstrated discretion, diplomacy, and sound judgment
High school diploma required
Bachelor's or University Degree
At least 3 Years of Experience

Nice To Haves

Additional education is a plus

Responsibilities

Serve as a trusted business partner and gatekeeper for two senior executives
Anticipate needs, prioritize competing demands, and proactively resolve issues
Handle sensitive matters with the highest level of confidentiality and professionalism
Proactively manage complex calendars across multiple time zones
Schedule virtual and in-person meetings; confirm attendee availability and correct time-zone alignment
For select meetings, prepare and distribute agendas and materials in advance; track follow-ups and next steps
Support leadership and staff meetings as needed
Independently plan and manage domestic travel, including flights, hotels, ground transportation, and logistics
Liaison with regional teams to ensure smooth logistics within the country of travel including handovers for international travel, including flights, hotels, ground transportation, and logistics
Manage visas, passport renewals, and international travel requirements
Respond quickly and effectively to itinerary changes and travel disruptions
Submit and track expense reports; proactively collect receipts and ensure policy compliance
Leverage corporate travel and expense platforms and identify opportunities for improved efficiency
Plan and execute department events, offsites, and onsite meetings
Support onboarding for new leaders /direct reports (access, equipment, orientation)
Monitor invoices and partner with Finance to ensure timely processing
Contribute to process improvements and support special projects as needed

Benefits

Complete insurance package on Day-1 that includes a plethora of health and wellness programs
Health, Dental and Vision insurance
Health savings account
Flexible spending account
Life and accident insurance
Employee assistance program
Telehealth services
1:1 health coaching
Supportive benefits for all the stages of your life
401(k) with up to 6% Company matching; additional potential discretionary match at year-end
Short-Term Incentive/Performance bonuses
Flexible scheduling options
Vacation pay, up to three weeks of time (pro-rated for your first year of employment)
Holiday pay for 12 holidays
Career development and growth opportunities
Tuition/Education assistance programs
Access to LinkedIn Learning
Scholarship programs for children of employees
Parental leave
Bright Horizons Family Solutions – Back-up care, tutoring, etc.
Adoption assistance
Bereavement leave
Up to $300 fitness reimbursement
Up to $300 massage reimbursement
Employee appreciation events
Employee discounts
Charitable giving