Executive Assistant , Global Supply Chain Planning Organization

Amazon • Sunnyvale, CA

2d

About The Position

The Global Supply Chain Planning organization is seeking an entry level
Executive Assistant who is curious, customer-obsessed and eager to learn. This
role will support two of our busy Directors and is ideal for someone with strong
attention to detail and a passion for organizational excellence. The candidate
should have organizational skills and the ability to meet tight deadlines while
juggling multiple critical requests across teams. The ideal candidate will be a
planner who is responsive, flexible, and maintains composure in a fast-paced
environment.

Must be able to demonstrate the ability to proactively anticipate needs and
drive improvements for the leadership team. Have a high level of integrity,
discretion and professionalism in handling executives inside and outside of the
company is critical. The successful candidate will have the ability to learn
quickly and complete tasks with growing independence. Have a strong sense of
urgency and ability to prioritize. Also must be able to work successfully in a
team environment and build effective working relationships inside and outside
the group.

In the The Global Supply Chain Planning organization as you begin to meet people
and establish your network it is important to foster strong relationships of
trust and cooperation and to build up a good "map" of how the various teams and
leaders fit together.

The Global Supply Chain Planning organization is responsible for orchestrating
end-to-end supply and build decisions across Amazon’s Devices and Services to
ensure product availability, service excellence, and optimized cost performance.
The organization translates demand signals into executable supply plans while
balancing capacity, inventory, and customer commitments across a global network.

Operating as the central coordination hub, Global Supply Chain Planning aligns
Sales, Marketing, Manufacturing, Procurement, Logistics, and Finance through
integrated planning processes and data-driven decision-making. It ensures that
strategic objectives are converted into tactical and operational plans that are
resilient, scalable, and responsive to market volatility.

Requirements

• High School or equivalent diploma
• 2+ years of senior level leadership support experience
• Experience with Microsoft Office products and applications
• Experience in senior level leadership support, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines

Nice To Haves

• Experience in senior level leadership support
• Experience managing multiple calendars, or experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround

Responsibilities

• Management of complex calendar and scheduling to support the Directors and his/her teams in multiple locations and in multiple time zones
• Ability to look around corners and anticipate needs or areas for improvement
• Act as a trusted business partner to senior level management
• Manage both domestic and international travel and process expense reports. Process any VISA requirements
• Organize, execute, and assist with team activities (staff meeting agendas, townhall meetings, off-sites, and team social events)
• Assist the Executive Assistant team(s) to foster a cohesive and effective work environment
• Work closely with the leadership team and other Executive Assistants across the organization to provide support to the organization
• Track and help drive completion of key deliverables and follow up on outstanding items to include meeting notes and action items

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED