Executive Assistant

Woolpert • Tampa, FL

10h • Hybrid

About The Position

Woolpert is hiring an Executive Assistant to join our dynamic Corporate Administrative team at our Saint Petersburg, FL office. This position, reporting to the EVP of Geospatial and working in partnership with the Executive Assistant to the CEO, is responsible for providing high-level administrative support to members of Executive Leadership. This role is responsible for a wide range of activities including, managing complex calendars, coordinating domestic and international travel, managing communications, and coordinating projects. This hybrid position provides support to two executive leaders, including one based locally in St. Pete.
We are unable to provide visa sponsorship for this position. Applicants must already possess work authorization in the country the job is located.

Requirements

• Must have prior administrative support experience at C-level.
• Must possess expert Microsoft Office skills, including Outlook, Teams, PowerPoint, Word, and Excel.
• Must demonstrate a strong attention to detail.
• Ability to juggle multiple requests and prioritize.
• Ability to maintain confidentiality of information related to the company and employees.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to build strong internal relationships with senior leadership, other executive assistants, and external clients.
• Ability to maintain a positive and professional demeanor.
• Accustomed to working in a fast-paced environment.
• Strong written and verbal communication skills.
• Excellent time management skills.
• Occasional travel is required.

Nice To Haves

• Skills using Microsoft CoPilot and other AI tools is a plus.

Responsibilities

• Manage executive calendars and schedule meetings.
• Coordinate heavy travel arrangements, including international travel arrangements. Executives travel internationally frequently.
• Act as a liaison between executives and internal/external stakeholders.
• Attend meetings as requested and compile meeting minutes and action items.
• Organize team communications and plan events.
• Handle special projects or other duties as requested by executives.
• Process/manage expense reports, timesheet submissions, and approvals.
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure the action required is addressed in a timely manner.

Benefits

• Freedom to Work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible paid time off/vacation: Take time off when it makes sense for you and your team.
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, retirement plan, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed