Executive Assistant

Public Sector Consultants Inc•Lansing, MI

5h•Hybrid

About The Position

At Public Sector Consultants (PSC), the firm believes in the power of good public policy shaped by thoughtful discourse and rigorous research for the benefit of all, helping state and local leaders make informed decisions that improve the quality of life throughout Michigan. PSC is a close-knit, mission-driven consulting firm where people know each other’s names, support each other’s growth, and take pride in producing work that matters. As a member of the Administrative Team, the Executive Assistant will provide essential support services that empower the entire consulting staff to succeed. This role offers high-level administrative support across the firm as a key member of a centralized Administrative Team. It is an ideal role for an organized professional seeking firm-wide impact by serving as a lead for project-based needs across various policy areas, including scheduling, meeting setup, and document support. The position provides dedicated administrative backing and calendar management for the firm’s policy directors, shares responsibility for daily office operations, and ensures a professional and welcoming environment. Responsibilities are varied, including leading meeting planning, documentation, and office operations while maintaining accuracy and confidentiality, and contributing directly to firm and client success through efficient time management and proactive problem-solving.

Requirements

High school diploma or equivalent required
Three years of experience in an executive assistant position (or an equivalent combination of education and experience)
Experience coordinating logistics for meetings of various sizes and needs
Proficiency in Microsoft Word, Excel, and PowerPoint
Thorough knowledge of integrated email and calendaring systems (e.g., Outlook, Gmail, Google Calendar)
Detail oriented: Applies thoroughness to every task, monitoring work for high accuracy.
Exceptional time manager: Prioritizes tasks effectively to manage multiple projects simultaneously.
Proactive problem solver: Identifies constraints and applies critical thinking to implement solutions.
Adaptable: Handles change and uncertainty comfortably.
Professional communicator: Respectfully listens and adapts message style to accommodate diverse audiences.

Nice To Haves

Associate degree in office administration or a related field preferred

Responsibilities

Serve as the lead for project-based needs, including scheduling, meeting setup/cleanup, and document support for client meetings.
Manage travel logistics for project teams and coordinate with venues and caterers for onsite and offsite meetings.
Draft and format memos, letters, presentations, and emails with a sharp eye for detail and accuracy.
Compile and organize vital information, managing both physical and electronic files, contact lists, and reports.
Provide dedicated administrative support and calendar management for policy directors.
Prepare and document monthly expense reports for policy directors.
Share responsibility for daily office open/close duties to maintain a secure, organized, and clean environment.
Monitor and manage inventory for office and kitchen supplies to ensure seamless daily operations.
Provide general office support, including scanning, processing mail, printing, answering phones, and greeting visitors.
Assist with the planning, setup, and execution of firm-wide events, including staff celebrations.
Maintain strict confidentiality regarding sensitive firm information, exercising high discretion.
Foster a supportive and creative working environment for all PSC colleagues.
Seek areas for personal growth through mentorship and professional development opportunities.
Be occasionally available beyond regular work hours to respond to urgent firm and staff needs.