Executive Assistant

Vuori, Inc•Carlsbad, CA

20h•$85,000 - $115,000•Onsite

About The Position

At Vuori, we're looking for an Executive Assistant who will be a thought-partner to the Global President who helps align the executive's time to highest-impact priorities. This person will provide executive support by managing day-to-day coordination of schedules, meetings, and visits from external partners. A successful candidate will have an enthusiastic and entrepreneurial work ethic and invest deeply in relationships. We're looking for someone who's passionate about Vuori’s mission.

Requirements

A bachelor's degree from an accredited university and 8+ years of Executive Assistant experience supporting senior executives at President/CEO level, or an equivalent combination of experience and training that provides the required knowledge, skills and abilities.
Strong business acumen and understanding of a global retail, omni-channel, brand.
Experience or education focused on cross-functional Executive Assistant support.
Act, at all times, with the highest level of character and personal integrity, including demonstrating decorum and professionalism with respect to various confidential matters in the department.
Excellent listening and communication skills, both written and verbal.
Strong attention to detail and follow-up, ensuring nothing slips through the cracks.
High emotional intelligence and relationship-building skills at all levels of the organization.
Demonstrated ability to take initiative, anticipate needs and exercise independent/sound judgment.
Exceptional knowledge of Microsoft Office Suite, Google Suite, Slack, Google Meet, and other modern tools.
Advanced PowerPoint skills and be able to independently create high-quality presentations that include charts, graphs, other visuals, etc.
Ability to use and manage multiple document databases and document management systems, such as SharePoint, OneDrive, etc.
Familiarity with Retail, planning and product.
Growth mindset, intellectual curiosity, and enthusiasm for learning new tools and problem-solving.
Excited by moving fast, investing deeply in relationships, and working through ambiguity within a dynamic startup environment.
Solutions-oriented, team player with a positive attitude, self-confidence and enthusiasm
Independent, self-motivated, professional and proactive with a strong work ethic and sense of pride and accountability in work
Adaptability and flexibility (including with respect to working additional hours as needed).

Responsibilities

Serve as a key conduit for the Global President, partnering closely with senior leaders across the entire organization to ensure strong cross functional communication and partnership.
Proactively manage the Global President’s calendar and daily priorities, strategically assessing and triaging requests to maximize effectiveness across multiple global business units.
Oversee and optimize the Global President’s dynamic schedule, balancing competing demands and global time zones while ensuring priorities are effectively managed and executed.
Handle communications on behalf of the Global President, engaging with internal and external partners with professionalism, discretion, and a high level of integrity.
Coordinate with senior leadership, board members, and external partners
Provide comprehensive administrative support, including calendar management, travel, expenses, communications, department operations, and end-to-end logistics for meetings and events, along with coordinating daily needs such as lunch ordering and occasional personal appointments.
Create meeting agendas, pre-reads, and follow-ups to maximize meeting effectiveness
Develop presentations, templates, graphics, and spreadsheets at the highest level; proofread, and edit presentations as needed.
Attend and facilitate weekly leadership meetings, monthly business reviews, board preparation from an operational perspective.
Manage logistics around Technology and setup of videos for team meetings and partner with Technology and the EA team on larger company meetings.
Handle regular activities without prompting and advise in advance of issues or delays.
Build strong relationships at all levels of the organization and manage a variety of special projects when asked.
Support the efforts to establish and evolve the Product teams as Vuori grows and scales.