Executive Assistant (Hybrid Work Schedule)

Quorum Software•Houston, TX

2d•Hybrid

About The Position

Executive Assistant Location: Houston, TX Model of Work: Hybrid Are you excited by challenges? Do you enjoy working in a fast-paced, international, and dynamic environment? Then now is the time to join Quorum Software, a rapidly growing company and industry leader in oil & gas transformation. Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the next evolution of energy. From emerging companies to supermajors, throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies.

Requirements

Bachelor’s degree or relevant work experience
3 to 5 years’ prior experience in mid- to senior-level administration, business, management, or related field
Extensive calendar management skills and experience
Experience booking Domestic/International Travel
Proficient computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
Excellent written and verbal communication skills
Able to concentrate on multiple problems/tasks at once.
Excellent time management and prioritization skills
Comfortable in a fast-paced environment with multiple tasks and projects at hand
Able to organize and manage large amounts of files, tasks, schedules, and information.
Self-directed and able to work without supervision.
Ability to thrive and function effectively within a team.
Energetic and eager to tackle new projects and ideas.

Responsibilities

Support two to three executives’ daily needs, as follows but not limited to...
Calendar Management: Scheduling meetings, updating/maintaining clean and precise calendars for multiple executives.
Plan/organize and facilitate events such as meetings, business luncheons, or client dinners.
Manages executives schedule and acts as liaison for executive team.
Arrange travel, accommodations, itineraries, and all correspondence related to the arrangements.
May be called on to prepare reports and presentations, as well as maintaining records, and correspondence for meetings.
Handles confidential information; can communicate discretely and tactfully.
Prepares data and research for executive needs.
May help plan company events, meetings, and employee team building activities or special projects.
Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents.
Photocopying, faxing, collating, etc.
Collaborate, support and act as back up for other EAs on your team
And other duties as assigned by your manager.