Executive Assistant - Raven Software | Middleton, WI

Activision Blizzard • Middleton, WI

21h • Onsite

About The Position

Raven Software is seeking a highly capable, proactive Executive Assistant to support our Studio Head. This is a high-trust, high-impact role focused on protecting executive time, strengthening communication flow, and ensuring leadership initiatives move forward with clarity and follow-through. In addition to executive support, this role partners with Studio Operations, HR, IT, and Communications on clearly defined studio coordination responsibilities, while remaining primarily focused on enabling leadership effectiveness in a fast-paced, creative environment. This role is ideal for someone who anticipates needs, exercises strong judgment, and takes pride in helping senior leaders operate at their best. This role is based in our Middleton, WI office and follows an onsite work schedule of four days per week. Work arrangements may evolve to meet business needs.

Requirements

• 3+ years of experience supporting senior executives in a fast-paced environment
• Exceptional organizational skills and strong written and verbal communication
• Strong written and verbal communication skills
• High integrity and discretion with confidential information
• Comfort managing ambiguity, shifting priorities, and complex coordination
• Strong proficiency with modern tools (Microsoft 365, Slack, Zoom, ChatGPT, project tracking tools)
• Emotional intelligence and confidence interacting with stakeholders at all levels

Responsibilities

• Own and manage the Studio Head’s calendar, including scheduling, prioritization, and travel coordination
• Serve as a primary liaison for internal and external stakeholders interacting with the Studio Head’s office
• Draft and manage meeting agendas, notes, and executive follow-ups to ensure alignment and accountability
• Draft and organize executive communications, presentations, and strategic documents
• Capture notes, decisions, and action items from leadership meetings
• Handle sensitive and confidential information with professionalism and sound judgment
• Track action items, decisions, and timelines across leadership initiatives
• Coordinate leadership meetings, offsites, and executive visits
• Partner with department leaders to facilitate clear information flow and alignment
• Support the planning, documentation, and rollout of select operational processes and internal initiatives in partnership with senior leadership
• Coordinate end-to-end candidate and visitor logistics, including travel arrangements, room and AV booking, itineraries, and studio tours
• Partner with HR, IT, Facilities, and hiring managers to support onboarding coordination and first-week readiness
• Track and publish new hire and departure updates across Production, HR, IT, and Facilities
• Support select employee-facing initiatives in partnership with Studio Operations, including events, gifting, and studio programs
• Partner with Department Heads, HR, and Early Careers teams to support coordination of the internship program

Benefits

• Medical, dental, vision, health savings account or health reimbursement account, healthcare spending accounts, dependent care spending accounts, life and AD&D insurance, disability insurance
• 401(k) with Company match, tuition reimbursement, charitable donation matching
• Paid holidays and vacation, paid sick time, floating holidays, compassion and bereavement leaves, parental leave
• Mental health & wellbeing programs, fitness programs, free and discounted games, and a variety of other voluntary benefit programs like supplemental life & disability, legal service, ID protection, rental insurance, and others
• If the Company requires that you move geographic locations for the job, then you may also be eligible for relocation assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed