Executive Assistant (Accounting Firm Experience Required)

Latitude Inc•Gaithersburg, MD

4d•$50,000 - $60,000•Onsite

About The Position

A public accounting firm is seeking an experienced Executive Assistant to support executive leadership and the administrative team. This is a fully onsite position suited for someone who thrives in a professional office environment and has prior experience working in an accounting or CPA firm. This role plays a key part in ensuring the smooth day-to-day operations of the firm and provides both administrative and front desk support as needed.

Requirements

Prior administrative experience in an accounting firm or public accounting environment required
Strong organizational and time management skills
High attention to detail and accuracy
Ability to manage multiple tasks and meet deadlines
Professional written and verbal communication skills
Proficiency with standard office software and document management tools
Comfortable working in a fully onsite office setting

Responsibilities

Assemble tax returns in both paper and electronic formats, including use of SafeSend
Prepare billing and invoices
Manage calendars and scheduling
Generate, edit, and format reports and documents
Assist with 1099 preparation and assembly
Prepare documents for mailing or delivery
Support the administrative team lead with projects and special initiatives
Answer incoming phone calls and route appropriately
Create certified mail and FedEx labels
Prepare packages for courier drop-off
Check in staff and visitors
Manage front desk email inboxes and requests
Assist with staff timesheet reporting to management