Executive Assisant

Cast & Crew•Burbank, CA

1d•$30 - $40

About The Position

The Executive Assistant serves as a partner and as the main point of contact to the Executive(s) and providing high-level administrative support to their teams. The ideal candidate thrives in a fast-paced, demanding role and possesses the ability to prioritize and multi-task in a timely and efficient manner while maintaining the utmost accuracy, professionalism and confidentiality. This role requires excellent organizational and communication skills.

Requirements

5+ years of experience as an Executive Assistant or Administrative Business Partner supporting C-Level Executives, Chief of Staff or equivalent experience
Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly
Exceptional attention to detail and commitment to faultless execution on tasks
Polished communication skills – verbal and written - with ability to interact with people of all levels and ability to display finesse and stability under pressure
Excellent organizational and time management skills with proven experience efficiently managing and prioritizing time-sensitive tasks in a fast-paced environment
Capacity to navigate, digest, and make decisions amidst uncertainty
Technologically savvy with the ability to quickly accommodate to new applications and tools – e.g. Microsoft PowerPoint, Excel, Word, Outlook and Visio
A self-starter who can manage priorities and make trade-offs when needs change
Possess discretion and sensitivity towards confidential information
Proactive and motivated to emphasize on current processes and build efficient systems
Understand the highly adaptable nature of support work and are comfortable with being available as needed
High school graduate or equivalent; Bachelor’s degree or equivalent work experience preferred

Nice To Haves

Experience in related fields is a plus

Responsibilities

Provide support to the Executive(s) and team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
Support leaders in maintaining relationships to ensure progression in communications and to surface and pursue opportunities for collaboration
Manage, proof, and draft communications between upper management, employees, clients and third parties, which entail liaising with internal and external executives on various projects and tasks
Embrace the culture, values, and goals of your leaders when engaging with internal and external stakeholders
Understand the business preferences and priorities of your leaders in order to best support their time
Manage calendars with strong attention to precision & detail, providing reminders, resolving conflicts, and communicating changes.
Lead and coordinate logistics for internal and external meetings
Manage inquiries quickly, proactively, and follow through on tasks to successful completion
Provide support in organizing data and presentations (Excel and PowerPoint)
Recognize operational weaknesses and help sharpen processes or develop new ones
Collaborate with other members of the admin team to provide seamless support for the company
Prepare expense reports and purchase reqs
Coordinate both domestic and international travel arrangements
General office duties, administrative support, and projects or special assignments as needed