Executive Assistant

Ancora Education•Raleigh, NC

12h•Onsite

About The Position

The Executive Assistant (EA) provides direct administrative support to the Executive Director and campus staff. In this position, the EA performs tasks including correspondence, purchasing, preparing reports, maintaining vendor relationships, and campus-level HR and payroll functions. Additionally, the EA provides backup support for other administrative positions such as the receptionist, admissions coordinator, and academic administrative assistant.

Requirements

High school diploma or equivalent from an academic institution accredited by a regional or national accrediting agency that is recognized by the U.S. Department of Education
Proficient in Microsoft Office / Google Applications
Ability to multitask, possess a high level of communication skills, and be detail-oriented
2 years of experience as an Administrative Assistant

Nice To Haves

ASSOCIATE’S DEGREE FROM AN ACADEMIC INSTITUTION ACCREDITED BY A REGIONAL OR NATIONAL ACCREDITING AGENCY THAT IS RECOGNIZED BY THE U.S. DEPARTMENT OF EDUCATION
EXPERIENCE IN PURCHASING/INVENTORY
4-5 YEARS OF EXPERIENCE AS AN ADMINISTRATIVE ASSISTANT

Responsibilities

Process and ensure accuracy with purchase orders, check requests, payroll, new hire packets, petty cash, etc.
Initiate the onboarding process with new employees
Provide direct administrative support to campus staff
Maintain vendor relations and assist in obtaining new vendors, including communicating with vendors/corporate personnel regarding purchases and purchase orders
Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
Arrange travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings
Handle confidential information; organizes and maintains files
Maintain and keep current corporate and campus organizational charts
Other duties as assigned