Executive Assistant

Jobgether

14h • Remote

About The Position

This role is designed for a highly skilled professional who will provide executive-level support to two to three senior leaders, ensuring seamless operations and strategic alignment across the organization. You will manage complex calendars, communications, travel, and operational priorities while anticipating executive needs and proactively resolving challenges. Acting as a trusted extension of the leadership team, you will facilitate high-impact meetings, draft communications, and drive follow-ups, all while maintaining discretion and professionalism. The position offers the opportunity to shape executive workflows, enhance productivity, and contribute to organizational growth in a fast-paced, fully remote environment. Strong judgment, attention to detail, and exceptional organizational skills are critical for success in this high-trust role.

Requirements

• 5+ years of experience supporting senior executives in fast-paced, high-growth environments.
• Exceptional calendar management, organizational, and prioritization skills.
• Strong written and verbal communication with the ability to draft executive-level messaging.
• Demonstrated judgment, discretion, and ability to handle confidential information.
• Excellent project management skills and the ability to work independently with minimal guidance.
• Ability to anticipate executive needs, solve problems proactively, and manage competing priorities.
• High emotional intelligence, with the ability to navigate complex cross-functional relationships.
• Must be based in the United States.

Nice To Haves

• Experience supporting multiple executives and/or working in startup, healthcare, or technology environments is a plus.

Responsibilities

• Manage multi-time-zone calendars, prioritizing meetings based on strategic impact and urgency.
• Triages incoming requests, protects executive time, and proactively resolves scheduling conflicts.
• Prepare executives for meetings with agendas, pre-reads, talking points, and supporting materials.
• Act as a proxy in meetings, capturing notes, clarifying decisions, and driving follow-through on action items.
• Draft, edit, and send communications on behalf of executives with clarity and executive presence.
• Serve as the primary point of contact for internal teams, external partners, and vendors.
• Manage travel logistics, itineraries, reservations, and expense reporting with precision.
• Support leadership cadence including staff meetings, business reviews, and planning sessions by managing agendas, notes, and action tracking.
• Continuously improve systems, templates, and processes to enhance executive productivity.

Benefits

• Competitive salary and comprehensive benefits package.
• Fully remote work with flexibility in scheduling.
• Opportunity to support senior leadership and have a visible, strategic impact on organizational success.
• Exposure to dynamic, high-growth, mission-driven environments.
• Professional growth opportunities and development of executive support expertise.
• Access to tools, templates, and processes to optimize productivity and efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees