Executive Assistant, Amazon Ads, Amazon Ads

Amazon • Santa Monica, CA

1d • Onsite

About The Position

Amazon Ads is seeking an Executive Assistant to support two to three Directors within the Amazon Ads team, based in the Santa Monica office. This role requires handling confidential information with professionalism, managing complex calendars, planning and organizing events of various sizes, and coordinating both domestic and international travel. The successful candidate will contribute to building a positive team environment and fostering working relationships both internally and externally. This position mandates five days a week in the office.

Requirements

• 3+ years of professional or military experience
• High school or equivalent
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience with end-to-end project management
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities, or experience working with customers with a passion for delivering exceptional service
• Experience in a fast-paced, high-tech company, or experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Experience that includes strong analytical skills, attention to detail, and effective communication abilities, or experience in managing and troublshooting network
• Experience designing processes to maximize efficiency
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience handling confidential information and maintaining professionalism in dealing with senior executives
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
• Experience working with customers with a passion for delivering exceptional service, or experience that includes strong analytical skills, attention to detail, and effective communication abilities
• Experience working independently with minimal supervision, or 1+ years of Amazon experience
• Strong analytical skills

Responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on overdue matters. as a liaison for direct reports
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED