Executive Assistant, Core Search

Amazon • Palo Alto, CA

1d • Onsite

About The Position

The Amazon Shopping organization is seeking an Executive Assistant to support
two Directors on our Core Shopping team who lead Amazon Search, in Irvine or
Palo Alto, CA.

As these teams build many of the key experiences our customers interact with
every time they shop, Customer Obsession is paramount and we're looking for an
Executive Assistant who will bring that mindset with them into everything they
do.

This role is ideal for someone who thrives in ambiguity, has experience building
and iterating on strong mechanisms, and works effectively with Executive
stakeholders. The Executive Assistant will partner closely with the Directors
and contribute to operational rigor, strategic planning support, and EA
community initiatives across the broader Shopping organization.

Requirements

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Responsibilities

• 5 days/week in our Irvine or Palo Alto office
• Complex calendar management, including coordination across multiple stakeholder groups and time zones, and proactive identification and independent resolution of scheduling conflicts based on executive priority.
• Coordinate the ROB (rhythm of business) for the Directors and their teams, including creating scalable workback plans and mechanisms
• Create team-wide planning tools for goal tracking and milestone management to ensure visibility across Directors leadership teams
• Manage domestic and international travel, and own creating agenda with inputs from the local team(s) and team stakeholders
• Coordinate all aspects of team-wide activities to include offsites, planning sessions, and morale activities
• Contribute to the Shopping EA community through knowledge sharing, participation in recruiting efforts, and assisting in org-wide initiatives.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED