Executive Assistant - School of Computer & Data Sciences

UO HR Website•Eugene, OR

13d•$21 - $32

About The Position

The Executive Assistant (EA) supports the work of one or more executives in the SCDS leadership structure. The EA is responsible for a broad set of assignments related to the duties of the leadership they support, and will be required to manage complex issues that accompany advancing the SCDS’s strategic vision and mission. The EA uses independent judgment and decision-making skills to support the work of SCDS leadership. The EA provides executive-level administrative support by maintaining calendars, notetaking and meeting preparation on behalf of executives, assisting with communication and information flow (including sensitive and confidential material) including responding to and sending communications on behalf of the executives and, coordinating committee work, projects, programs, and events critical to the mission and work of SCDS. The EA is a vital member of the SCDS administrative team and must exhibit appropriate and collegial behavior in a team environment, as well as the ability to create a welcoming and professional atmosphere. This position regularly interacts with faculty, staff, and key university partners including academic leadership in the offices of the President, Provost, Vice President for Research and Innovation (VPRI), Division of Undergraduate Education and Student Success (UESS), Enrollment Management, Campus Planning & Facilities Management (CPFM), and other schools and colleges. The EA must exhibit a high level of sensitivity, confidentiality, and cultural awareness, have the ability to work both independently and as part of a team, demonstrate sound judgment, and exercise creative problem-solving.

Requirements

Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.
Excellent, effective communication skills.
Demonstrated organizational, project management, and time management skills, including attention to detail.
Ability to take initiative, consult resources, and problem-solve in a self-directed manner.
Ability to collect, interpret and synthesize information from multiple sources.
Proficiency with Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook (or similar scheduling/calendar program).
Ability to manage stressful or difficult situations in a calm, constructive, and appropriate manner, particularly as it relates to handling sensitive and/or confidential information.
Commitment to promoting and enhancing diversity and inclusion, including the ability to communicate and work effectively with individuals from diverse backgrounds and cultures.
Ability to acquire comprehensive knowledge of UO, it’s practices, policies, programs, and personnel.

Nice To Haves

Bachelor's degree.
Experience in higher education.
Experience with data entry and/or data management.
Experience navigating complex administrative policies, rules, and procedures.

Responsibilities

Maintaining calendars
Notetaking and meeting preparation on behalf of executives
Assisting with communication and information flow (including sensitive and confidential material) including responding to and sending communications on behalf of the executives
Coordinating committee work, projects, programs, and events critical to the mission and work of SCDS