Executive Administrator to the Chief Commercial Officer

Akebia Therapeutics•Cambridge, MA

7d•Hybrid

About The Position

Akebia is seeking a highly experienced, proactive, and trusted Executive Assistant to support our Chief Commercial Officer (CCO), SVP of Customer Engagement, VP Marketing, VP of Sales, and VP Government Affairs. This role is critical to enabling the success of Akebia’s Commercial organization, including Customer Engagement, Sales, Market Access, National Accounts, Commercial Operations, Marketing, and Commercial Effectiveness. The Executive Assistant will serve as a strategic administrative partner to the CCO, ensuring effective prioritization, seamless communication, and operational excellence across a dynamic, cross-functional commercial environment. The ideal candidate thrives in a fast-paced, launch-oriented setting and demonstrates exceptional organization, discretion, and business acumen.

Requirements

8–10+ years of experience supporting senior executives, preferably within biotech, pharmaceutical, or healthcare organizations
Exceptional organizational skills with the ability to manage multiple high-priority initiatives simultaneously
Strong business acumen and understanding of commercial functions within a biopharmaceutical company
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and collaboration tools
High attention to detail and ability to maintain strict confidentiality
Demonstrates integrity, professionalism, and sound judgment
Proactive, resourceful, and solutions-oriented
Calm and adaptable in a fast-paced, performance-driven environment
Collaborative team player committed to supporting a culture of accountability and patient-focused impact

Nice To Haves

Experience supporting a Chief Commercial Officer, Head of Sales, or senior Marketing executive strongly preferred
Experience in product launch environments or field-based commercial organizations is highly desirable
Prior exposure to Board-level preparation and executive presentations is a plus

Responsibilities

Manage highly complex and evolving calendars aligned with commercial strategy, brand initiatives, field priorities, advisory boards, and cross-functional leadership meetings
Anticipate scheduling needs and proactively resolve conflicts to ensure optimal use of executive time
Prepare high-quality presentations, briefing materials, and executive summaries for Commercial Leadership Team (CLT), Executive Leadership Team (ELT), and Board updates
Coordinate domestic travel, national and regional field engagements, conference participation, and related expense management
Draft and manage professional communications on behalf of the CCO and SVP/VP team as appropriate
Serve as a key partner to the Commercial leadership team in identifying, creating and leading employee engagement and culture-building initiatives, events and communications; be a key partner in helping to strengthen our commercial culture (in coordination with our people team colleagues)
Support the Commercial Leadership Team by coordinating agendas, materials, and follow-up actions for recurring leadership meetings
Assist in tracking strategic initiatives, launch milestones, and cross-functional deliverables
Partner with Commercial Operations to support quarterly business reviews, planning cycles, performance reviews, and execution timelines
Facilitate alignment between Commercial and key internal stakeholders including Medical Affairs, Regulatory, Finance, Technical Operations, and Corporate functions
Support the planning and logistics for national sales meetings, brand planning sessions, business reviews, advisory boards, and industry conferences
Coordinate materials and communications for field leadership meetings and sales leadership summits
Support scheduling and preparation for interactions with key external stakeholders, including consultants, agencies, customers and market access partners
Support scheduling and coordination related to contracting and payer strategy meetings, patient services initiatives, and advocacy interactions
Maintain confidentiality related to pricing strategy, reimbursement initiatives, contracting, and performance metrics
Maintain organized systems for document management, meeting materials, and tracking of action items
Identify and implement process improvements that enhance executive effectiveness and cross-functional coordination
Support financial management process and serve as department expert related to procurement and expense systems
Ensure activities are conducted in alignment with company policies and compliance standards within a highly regulated industry