Executive Assistant (Nashville, TN)

L-Acoustics • Nashville, TN

13d • Hybrid

About The Position

L‑Acoustics is the world leader in premium professional sound systems for live events. From world-class artists on tour, to major music festivals in every genre, to opening and closing ceremonies of planetary sporting events, we are the trusted choice of event professionals who require extreme reliability and fidelity show after show. Designed and manufactured in Europe, and available in 80 countries globally, L-Acoustics employs over 1300 people worldwide, with 20% of team resources devoted to R&D and application. Our products are built to the highest professional and sustainable standards, which we, continue to define and elevate. The Executive Assistant, will: Direct report to the CEO with responsibility to support executives comprising the C-suite team Manage calendars for multiple C-suite executives, including scheduling meetings, coordinating travel arrangements, and organizing appointments Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and exceptional communication skills Prepare and edit correspondence, presentations, reports, and other documents on behalf of the C-suite executives. Conduct research and compile data as needed to support decision-making processes and strategic initiatives. Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions. Plan and coordinate executive meetings and monthly board meetings, including agenda creation, meeting logistics, and preparation of meeting materials. Anticipate the needs of the C-suite executives and proactively address any administrative challenges or issues Collaborate with other members of the administrative team to ensure seamless coordination and support across the organization Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity At the direction of the CEO, coordinate Board activities, materials, and communications Take meeting minutes and author correspondence and / or replies to correspondence Research issues and utilize an analytical approach to problem solving Perform additional duties and special projects as assigned by the C-suite executives Be responsible for the creation and management of executive meeting notes and briefings

Requirements

• Bachelor's degree strongly preferred, or equivalent combination of education and experience
• Proven experience providing executive-level support to C-suite executives in a fast-paced environment
• Exceptional organizational skills and the ability to prioritize and manage multiple tasks simultaneously
• Strong attention to detail and the ability to produce high-quality work with accuracy and efficiency
• Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism
• Flexibility and adaptability to changing priorities and deadlines
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism.
• Timeliness, thoroughness, accuracy and the quality of written and spoken communications are required
• A dedication to our value system that promotes kindness, inclusion and teamwork
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism
• Flexibility and adaptability to changing priorities and deadlines
• Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism.
• Timeliness, thoroughness, accuracy and the quality of written and spoken communications are required
• A dedication to our value system that promotes kindness, inclusion and teamwork
• Must be able to work in the US without sponsorship.

Responsibilities

• Direct report to the CEO with responsibility to support executives comprising the C-suite team
• Manage calendars for multiple C-suite executives, including scheduling meetings, coordinating travel arrangements, and organizing appointments
• Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and exceptional communication skills
• Prepare and edit correspondence, presentations, reports, and other documents on behalf of the C-suite executives.
• Conduct research and compile data as needed to support decision-making processes and strategic initiatives.
• Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions.
• Plan and coordinate executive meetings and monthly board meetings, including agenda creation, meeting logistics, and preparation of meeting materials.
• Anticipate the needs of the C-suite executives and proactively address any administrative challenges or issues
• Collaborate with other members of the administrative team to ensure seamless coordination and support across the organization
• Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity
• At the direction of the CEO, coordinate Board activities, materials, and communications
• Take meeting minutes and author correspondence and / or replies to correspondence
• Research issues and utilize an analytical approach to problem solving
• Perform additional duties and special projects as assigned by the C-suite executives
• Be responsible for the creation and management of executive meeting notes and briefings

Benefits

• Hybrid work model with up to 2 remote workdays per week
• Comprehensive health benefits to support you and your family.
• Opportunities for internal mobility and career advancement
• A collaborative, international work environment driven by innovation.
• Employee events and initiatives that foster community and creativity.
• Access to the company’s CSE (Comité Social et Économique), offering cultural, leisure, and social benefits.
• A strong focus/emphasis on work-life balance
• L-Acoustics supports personal/professional development, diversity, and community engagement—ensuring that every newcomer feels empowered to grow, contribute, and thrive from day one.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees