Executive Assistant- Mid Level

Zel Technologies • Reston, VA

2d

About The Position

The Executive Administrator provides high-level administrative and operational support to senior leadership. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced, secure environment. The Executive Administrator will manage daily administrative functions while ensuring compliance with Department of the Air Force (DoW) processes, terminology, and security requirements.

Requirements

• Must be a US citizen.
• Active TS/SCI with CI Poly security clearance
• Minimum of 3 years of administrative or executive administrative experience.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge and understanding of DoW processes and terminology.
• High school diploma or equivalent.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential information with discretion and professionalism.
• Successful background and drug screening check.

Nice To Haves

• Experience supporting senior-level executives in a government or defense environment
• Familiarity with classified document handling and secure office operations
• Experience using the Defense Travel System (DTS), including preparation and reconciliation of travel authorizations and expense reports.
• Associate or bachelor’s degree in business administration or a related field.
• Experience working in a fast-paced, mission-driven organization.

Responsibilities

• Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and coordination of meetings.
• Prepare, review, and distribute correspondence, reports, briefings, and presentations.
• Maintain records, files, and documentation in accordance with DoW processes and security protocols.
• Serve as a liaison between leadership, internal teams, and external stakeholders.
• Manage travel arrangements, expense tracking, and logistical coordination.
• Ensure accurate and timely handling of sensitive and classified information.
• Utilize Microsoft Office tools to create documents, spreadsheets, and presentations.
• Support special projects and ad hoc administrative tasks as required.

Benefits

• Medical, Dental and Vision Insurance
• 401k immediate vesting with company match
• Flexible Spending Accounts
• Health Savings Account with company contributions
• Employee Assistance Program (EAP)
• Bonuses for performance
• Voluntary life/accidental death & dismemberment
• Educational assistance and special training programs
• Voluntary benefits (accidental, critical illness, whole life)
• Group life insurance (Company paid)
• Short-term and Long-term Disability Insurance (Company paid)
• Paid Time Off (PTO), Holiday Leave, Jury Duty, and Military Leave
• Health and fitness reimbursement
• Referral bonuses
• Employee discounts on various services and products

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees