Specialist, Administrative Support

Pearson•Cedar Rapids, IA

2d•$70,000 - $80,000•Remote

About The Position

We are looking for a highly organised, proactive, and trusted Executive Assistant to support our newly appointed Group Finance Officer at Pearson. This is a unique opportunity to work at the heart of a global organisation, partnering closely with one of our most senior leaders to ensure the smooth running of the Finance function and enabling strategic priorities across the business. As a key member of the Finance leadership support network, you will act as a true partner to the Group Finance Officer — managing complex schedules, facilitating executive communications, and ensuring priorities are executed seamlessly across a global environment. This role goes far beyond diary management. You will become a central point of coordination, interacting with senior leaders, managing confidential information, and helping drive efficiency across a fast-paced and dynamic function.

Requirements

Proven experience supporting C-suite or senior executives, ideally within a global organisation.
Exceptional organisation, prioritisation, and problem-solving skills.
Strong communication skills and the ability to build relationships across all levels of an organisation.
The ability to manage multiple priorities with discretion and professionalism.
A proactive mindset with the confidence to anticipate needs and take initiative.
High attention to detail and strong administrative expertise.
Advanced experience with Microsoft Office and collaboration tools.

Responsibilities

Provide high-level executive support to the Group Finance Officer, ensuring their time, priorities, and commitments are managed effectively.
Manage a complex global diary, coordinating internal and external meetings across multiple time zones.
Prepare and coordinate briefing materials, presentations, and documentation for leadership meetings, board interactions, and key business engagements.
Act as a gatekeeper and trusted advisor, helping prioritise requests and managing competing demands.
Serve as a key liaison between the Group Finance Officer and senior stakeholders, including executives, board members, and global teams.
Coordinate communication across the Finance leadership team and wider enterprise functions.
Support the preparation and logistics of executive meetings, leadership offsites, and strategic reviews.
Plan and organise international travel, ensuring seamless logistics and itinerary planning.
Coordinate leadership meetings, including agenda preparation, follow-ups, and action tracking.
Support key Finance leadership initiatives and projects, ensuring effective organisation and delivery.
Handle highly confidential information with discretion and professionalism.
Anticipate needs and proactively identify ways to improve efficiency and workflows.
Help create structure around priorities to ensure the Group Finance Officer can focus on strategic decision-making and leadership.