Executive Assistant

Genmab • Princeton, TX

20h • Hybrid

About The Position

At Genmab, we are dedicated to building extra[not]ordinary® futures, together, by developing antibody products and groundbreaking, knock-your-socks-off KYSO antibody medicines® that change lives and the future of cancer treatment and serious diseases. We strive to create, champion and maintain a global workplace where individuals’ unique contributions are valued and drive innovative solutions to meet the needs of our patients, care partners, families and employees. Our people are compassionate, candid, and purposeful, and our business is innovative and rooted in science. The Executive Assistant (EA) is a trusted, high-discretion partner to the U.S. General Manager. This role enables leadership to operate at maximum effectiveness by owning complex scheduling and travel, managing leadership meeting cadence (agendas, pre-reads, follow-ups), coordinating cross-functional communications, and executing high-visibility meetings and events (executive offsites, all-hands, team engagement activities). The EA also supports operational workflows including expenses, purchase orders, vendor contracting coordination, and document/knowledge management across Microsoft 365 and enterprise systems. This role requires excellent judgment, anticipatory execution, and comfort working in a fast-paced, regulated environment.

Requirements

• High school diploma or GED required; associate or bachelor’s degree preferred.
• Minimum 6+ years supporting senior leaders (SVP level or equivalent) in a complex, fast-paced environment; demonstrated success supporting multiple leaders and stakeholder groups.
• Proven ability to handle highly confidential information with discretion and independently resolve complex prioritization challenges.
• Advanced proficiency in Microsoft 365, including Outlook, PowerPoint, Excel, Teams, and SharePoint.
• Experience with enterprise travel, expense, and procurement workflows (e.g., Concur and PO/procurement systems such as Coupa, Ariba, or eMarketplace).
• Strong written and verbal communication skills, stakeholder management, and executive presence.
• Proven ability to plan and execute onsite and offsite meetings and events with logistical excellence.

Nice To Haves

• Experience in pharma/biotech or another regulated environment (e.g., SOX, compliance, vendor controls), particularly within commercial organizations.
• Experience managing executive operating cadence, including leadership team meeting governance, pre-reads, and action tracking.
• Systems fluency beyond Microsoft 365, such as Smartsheet, Veeva, DocuSign, or Workday.
• Familiarity with GenAI productivity tools (e.g., Microsoft Copilot) for drafting, summarization, and formatting support.

Responsibilities

• Serve as a trusted partner to the U.S. GM; proactively manage competing priorities and shifting schedules with sound judgment and discretion.
• Independently manage complex calendars across time zones and stakeholders; prepare leaders for meetings by ensuring logistics, attendees, and materials are aligned.
• Collaborate with the US Market Communications team to draft, proofread, and format executive-ready communications and presentations; maintain distribution lists and org charts as needed.
• Own recurring leadership meeting cadences (e.g., leadership team meetings, business reviews, planning sessions): request agenda inputs, coordinate pre-reads, compile materials, and drive follow-up on action items.
• Partner with the US Market Communications team to produce large-format virtual meetings (Teams) and hybrid sessions; coordinate A/V, room bookings, and run-of-show support.
• Coordinate end-to-end domestic and international travel, including itineraries, last-minute changes, and traveler readiness.
• Prepare and reconcile expense reports in Concur.
• Coordinate vendor onboarding, agreements, and contracting workflows (routing, intake, required documentation).
• Request and track purchase orders; ensure invoices are processed accurately and on time in alignment with company policies.
• Track and reconcile department spend items relevant to leadership operations and events; partner with Finance and Procurement as needed.
• Plan and execute logistics for U.S. events (all-hands, leadership offsites, visiting leadership meetings, team-building events): venue/space, catering, A/V, attendee communications, and onsite support.
• Support conference and congress logistics, including scheduling coordination and executive travel readiness.
• Support onboarding and offboarding logistics (access requests, equipment coordination, calendar setup, meeting introductions), partnering with HR/People Operations and IT.
• Maintain organized knowledge repositories and “single source of truth” files using SharePoint/Teams; ensure version control for key leadership documents.
• Identify and implement more efficient ways of working using productivity tools, templates, and AI-enabled features (e.g., Microsoft Copilot).

Benefits

• 401(k) Plan: 100% match on the first 6% of contributions
• Health Benefits: Two medical plan options (including HDHP with HSA), dental, and vision insurance
• Voluntary Plans: Critical illness, accident, and hospital indemnity insurance
• Time Off: Paid vacation, sick leave, holidays, and 12 weeks of discretionary paid parental leave
• Support Resources: Access to child and adult backup care, family support programs, financial wellness tools, and emotional well-being support
• Additional Perks: Commuter benefits, tuition reimbursement, and a Lifestyle Spending Account for wellness and personal expenses

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees