Executive Assistant

Box•Redwood City, CA

2d•Hybrid

About The Position

Box (NYSE:BOX) is a leader in Intelligent Content Management, providing a platform that enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. Founded in 2005, Box simplifies work for leading global organizations and is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia. The company's mission is to bring intelligence to content management and empower customers to transform workflows, especially in the new AI-first era of business. The Executive Assistant will support senior Engineering leaders, proactively handling administrative and operational tasks, anticipating and resolving issues, and enabling VPs and their teams to execute projects efficiently. This role is part of the Engineering and Business Operations (EBOS) team and contributes to cross-engineering initiatives.

Requirements

Approach work with a growth mindset and find ways to leverage AI to help make faster, smarter decisions that will 10X your impact at Box
2+ years of experience as an Executive Assistant or related experience
Excitement to thrive in a dynamic environment, seeking to bring structure and clarity
Strong verbal and written communication and interpersonal skills
Excellent calendar management skills, including the coordination of complex meetings and designing scalable operating cadences
Professional comfort with Google Calendar, Coupa, Workday, Navan and Concur or similar platforms
Confident self-starter that can take a task and run with it with limited supervision from executive
Able to anticipate problems and/or needs of your executive and proactively offer solutions and make recommendations
High attention to detail and creative problem solver able to think outside the box
Able to maintain high levels of confidentiality
Comfortable adapting to a fast pace working environment
Genuine passion for culture, events, and organizational engagement

Nice To Haves

Interest or familiarity with product and technology

Responsibilities

Own complex calendar management and scheduling for assigned executives
Orchestrate domestic and international travel across time zones
Manage monthly expenses and executive-related costs (e.g., subscriptions, memberships)
Stay aligned to executive and team priorities to drive the right outcomes
Plan and run meetings, events, and offsites, including quarterly retreats and team-building
Serve as gatekeeper, time advocate, and primary liaison for executives
Triage and prioritize time-sensitive requests, escalating thoughtfully when needed
Support team operating rhythms, including meetings, Slack channels, and distro lists
Streamline team and org-wide communications while centering executive focus
Partner with executives and Recruiting to drive hiring activities
Champion culture initiatives; track and celebrate milestones (Boxiversaries, life events, birthdays)
Thrive in a fast-paced, rapidly changing environment