Executive Assistant

BridgeBio Pharma • Palo Alto, CA

1d • $50 - $72 • Hybrid

About The Position

We are seeking an experienced Executive Assistant to provide high-level strategic, operational, and administrative support to the SVP of Sales & Marketing, as well as coordination support for the teams reporting to this function. This role combines executive support with strong organizational and communication skills, ensuring seamless operations and alignment across key Sales, Marketing, and cross-functional priorities.
The ideal candidate is proactive, highly organized, and detail-oriented, with exceptional communication and relationship-building abilities. They will manage complex calendars, meetings, event planning, budget, communications, and deliverables, while coordinating initiatives that enhance team effectiveness, support strategic priorities, and drive overall business performance.

Requirements

• Bachelor’s degree preferred
• 5+ years of experience as an Executive Assistant or in a similar hybrid leadership-support role
• Experience in biotech, life sciences, or a fast-paced start-up environment strongly preferred
• Experience supporting a Commercial function
• Proven ability to manage multiple complex projects with minimal oversight
• Strong organizational, communication, and interpersonal skills
• A proactive, positive attitude and the ability to anticipate needs before they arise
• Highly detail-oriented, proactive, and able to anticipate needs and act independently
• Proficiency with Microsoft 365, SharePoint, Teams, Zoom, DocuSign, and project management tools
• AI proficiency, conference & large-scale event planning, Contract routing / PO / invoice processing, Budget management, and project management
• Ability to work across multiple office locations as needed

Responsibilities

• Manage the SVP’s complex calendar by prioritizing meetings, resolving conflicts, and ensuring alignment with strategic priorities
• Manage team calendars and meeting requests to support overall scheduling needs
• Coordinate domestic and international travel, prepare detailed itineraries, and manage expense reporting through Concur
• Prepare, proofread, and edit materials, presentations, and reports for executive and cross-functional meetings
• Manage and assist with event planning, sales meetings, and all key meetings within the Sales & Marketing function to ensure seamless execution and alignment.
• Track decisions, deliverables, and follow-ups to ensure accountability and timely execution
• Provide onboarding support for new vendors and agencies, ensuring they have the required access, documentation, and enablement materials
• Manage contracts, SOW submissions, and vendor onboarding; route agreements for review and approval in partnership with Legal and Finance
• Track and manage event and departmental budgets, ensuring financial accuracy and reporting transparency
• Coordinate with the hiring team to support the build-out of the Sales and Marketing organization
• Handle confidential information with professionalism, discretion, and sound judgment
• Serve as project manager for key Sales & Marketing initiatives, tracking timelines, deliverables, and cross-functional dependencies
• Partner with other Commercial administrative staff to maintain consistency, alignment, and coverage across departments

Benefits

• Market leading compensation
• 401K with 100% employer match on first 3% & 50% on the next 2%
• Employee stock purchase program
• Pre-tax commuter benefits
• Referral program with $2,500 award for hired referrals
• Comprehensive health care with 100% premiums covered - no cost to you and dependents
• Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions)
• Hybrid work model - employees have the autonomy in where and how they do their work
• Unlimited flexible paid time off - take the time that you need
• Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents
• Flex spending accounts & company-provided group term life & disability
• Subsidized lunch via Forkable on days worked from our office
• People are part of our growth and success story - from discovery to active drug trials and FDA pipelines, there are endless opportunities for skill development and internal mobility
• We provide career pathing through regular feedback, continuous education and professional development programs via LinkedIn Learning, LifeLabs, Spring Health & BetterUp Coaching
• We celebrate strong performance with financial rewards, peer-to-peer recognition, and growth opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level