Executive Assistant

Global Partners LP • Waltham, MA

4d • $81,000 - $121,400

About The Position

The Senior Executive Assistant to the COO &CFO will provide executive and administrative support to these executives of Global Partners LP. The ideal candidate will have a demonstrated record of accomplishment in support roles at the C-Suite, excellent judgment, the ability to work independently, as well as a high level of creativity. Because the role is cross-functional covering two executives, this person must possess strong business judgment and communication skills and the ability to interact with a variety of people at all levels of the organization. At Global Partners, business starts with people. Since 1933, we’ve believed in taking care of our customers, our guests, our communities, and each other—and that belief continues to guide us. The Global Spirit is how we work to fuel that long term commitment to success. As a Fortune 500 company with 90+ years of experience, we’re proud to fuel communities—responsibly and sustainably. We show up every day with grit, passion, and purpose—anticipating needs, building lasting relationships, and creating shared value. Job Description: Perform diverse, advanced administrative duties and manage high-level tasks to include meetings/events planning, calendar management, complex travel arrangements, and handling confidential and sensitive information. Coordinate general meetings and conference calls, including venues, transportation, food, and materials preparation. Answer and screen phone calls and respond to emails and inquiries in a timely, professional manner. Compose and accurately proofread letters and documents. Create presentations, reports and proposals. Create and maintain files and effectively organize the Executives’ offices as needed. Act as an ambassador with company staff, senior management, board members, business associates, clients, vendors, and business partners. Coordinate timely receipt and organization of quarterly financial materials and related meetings. Work with investor relations firm to coordinate timely preparation of investor presentations, conference attendance, and investor meetings. Additional Job Description: Your strong organizational skills reflect your ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Your strong interpersonal skills allow you to build relationships with stakeholders, including staff, board members, and external partners. You have expert-level written and verbal communication skills. You are a problem-solver with strong decision-making capability that enables you to make informed decisions. You exhibit Emotional maturity. You are a resourceful team player, with the ability to also be extremely effective independently. You handle confidential information with discretion, are adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. You achieve high-performance goals and meet deadlines in a fast-paced environment You are a forward-looking thinker, who actively seeks opportunities and proposes solutions

Requirements

• strong organizational skills reflect your ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• strong interpersonal skills allow you to build relationships with stakeholders, including staff, board members, and external partners
• expert-level written and verbal communication skills
• a problem-solver with strong decision-making capability that enables you to make informed decisions
• exhibit Emotional maturity
• a resourceful team player, with the ability to also be extremely effective independently
• handle confidential information with discretion, are adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• achieve high-performance goals and meet deadlines in a fast-paced environment
• a forward-looking thinker, who actively seeks opportunities and proposes solutions
• Bachelor's Degree

Nice To Haves

• Prior experience in C-suite support is a plus

Responsibilities

• Perform diverse, advanced administrative duties and manage high-level tasks to include meetings/events planning, calendar management, complex travel arrangements, and handling confidential and sensitive information.
• Coordinate general meetings and conference calls, including venues, transportation, food, and materials preparation.
• Answer and screen phone calls and respond to emails and inquiries in a timely, professional manner.
• Compose and accurately proofread letters and documents.
• Create presentations, reports and proposals.
• Create and maintain files and effectively organize the Executives’ offices as needed.
• Act as an ambassador with company staff, senior management, board members, business associates, clients, vendors, and business partners.
• Coordinate timely receipt and organization of quarterly financial materials and related meetings.
• Work with investor relations firm to coordinate timely preparation of investor presentations, conference attendance, and investor meetings.

Benefits

• competitive salaries and opportunities for growth
• Talent Development Team who create trainings for growth and job development
• Medical, Dental, Visions and Life Insurance. Along with additional wellness support
• 401k and a match component!
• tuition reimbursement; this benefit is offered after 6 months of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees