About The Position
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Our client is a founder-led, mission-driven organization operating in the social impact and community space. The company runs multiple initiatives across partnerships, events, and digital platforms, with a strong focus on relationships and collaboration. This is a lean, fast-moving environment with no rigid hierarchy, where autonomy, trust, and adaptability are critical. The organization values meaningful work, intellectual curiosity, and individuals who are motivated by impact rather than structure. This role exists to serve as a true operational partner to a founder whose time and attention are the primary bottlenecks to growth. As the Executive Assistant, you will take ownership of communication, scheduling, travel coordination, and follow-up systems, ensuring nothing falls through the cracks. The role is highly autonomous, requiring someone who can operate without rigid processes and instead build systems from scratch. You will act as a proactive co-pilot—anticipating needs, managing priorities, and driving organization across multiple initiatives. This position is ideal for someone who thrives in ambiguity, enjoys problem-solving, and is energized by working closely with a founder in a mission-driven environment.
Requirements
- 2+ years of experience in an Executive Assistant or similar operational role
- Excellent written English communication with a natural, conversational tone
- Strong organizational and prioritization skills
- Proven ability to work independently in unstructured environments
- Proactive mindset with the ability to anticipate needs and take initiative
- Familiarity with AI tools and ability to apply them in workflows
- High level of discretion and trustworthiness
- Google Workspace, Gmail, Google Calendar
Nice To Haves
- Experience supporting a founder, investor, or solo operator
- Background or interest in social impact, community work, or activism
- Experience in startup or fast-paced environments
- Familiarity with Superhuman, Replit, or Squarespace Tools
- Superhuman, ChatGPT, Claude, Perplexity, Replit, Squarespace, Kinflow
Responsibilities
- Inbox Management & Communications – 30%
- Triage high-volume inboxes and prioritize critical communications
- Draft and send responses in the founder’s voice and tone
- Maintain ongoing communication threads and ensure timely follow-ups
- Filter and escalate only high-priority emails requiring attention
- Strategic Scheduling & Calendar Management – 25%
- Manage calendar with strategic prioritization and intelligent scheduling
- Coordinate meetings across time zones and optimize scheduling efficiency
- Group meetings by geography and context where applicable
- Maintain a consistent daily check-in cadence with the founder
- Travel Coordination – 15%
- Plan and book end-to-end travel logistics including flights, accommodations, and itineraries
- Optimize travel routes and schedules for efficiency
- Anticipate travel needs and proactively manage arrangements
- Follow-Ups, Meeting Ops & CRM Hygiene – 20%
- Prepare meeting agendas in advance
- Document meeting notes and track action items
- Execute follow-ups, introductions, and resource sharing
- Maintain organized records of interactions and commitments
- Accountability & Operations Support – 10%
- Track priorities and flag misalignment in time allocation
- Provide light operational support for external collaborators
- Identify inefficiencies and propose system improvements
- Assist with event coordination as needed
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
