Executive Assistant, Ring Software Dev

Amazon•Hawthorne, CA

1d•$50,000 - $107,100

About The Position

We are seeking a highly organized and proactive Executive Assistant to support senior leadership within Ring's dynamic and fast-growing business unit. This role requires exceptional discretion, strong organizational skills, AI first mentality and the ability to thrive in a fast-paced technology environment. Key job responsibilities Administrative Excellence Manage complex, global calendars and scheduling with diplomacy and discretion Coordinate meetings across different time zones and manage executive availability Create detailed agendas and coordinate participants for meetings and strategic reviews Submit expense reports and manage financial administrative tasks in a timely manner Travel & Event Management Schedule comprehensive travel arrangements including air/hotel/ground transportation Create detailed travel itineraries for domestic and international travel Coordinate with in-house travel agents and manage complex travel processes Organize and execute team activities, staff meetings, global meetings, and off-site events Communication & Collaboration Act as a seamless extension of the executive team Coordinate closely with other Executive Assistants within the Amazon community Build positive working relationships across Ring and Amazon organizations Handle confidential information with the highest level of integrity and discretion Strategic Support Function independently without constant oversight Complete complex tasks quickly with minimal guidance Design and improve administrative processes Support strategic initiatives and special projects as needed A day in the life On a day-to-day basic, the Executive Assistant will maintain the Senior leader calendar, keeping it organized for weeks in advance. This involves maintaining strong working relationships with the leader, partner EAs, and members of the business. Additionally, the Executive Assistant will partner with other EA team members on team events, space administration, and building a proactive outlook for upcoming meetings.

Requirements

3+ years of senior level leadership support, or 1+ years of Amazon experience
High school or equivalent diploma
Experience with Microsoft Office products and applications
Experience with executive level calendar management
Experience in a fast-paced, high-tech company
Experience managing multiple calendars

Responsibilities

Manage complex, global calendars and scheduling with diplomacy and discretion
Coordinate meetings across different time zones and manage executive availability
Create detailed agendas and coordinate participants for meetings and strategic reviews
Submit expense reports and manage financial administrative tasks in a timely manner
Schedule comprehensive travel arrangements including air/hotel/ground transportation
Create detailed travel itineraries for domestic and international travel
Coordinate with in-house travel agents and manage complex travel processes
Organize and execute team activities, staff meetings, global meetings, and off-site events
Act as a seamless extension of the executive team
Coordinate closely with other Executive Assistants within the Amazon community
Build positive working relationships across Ring and Amazon organizations
Handle confidential information with the highest level of integrity and discretion
Function independently without constant oversight
Complete complex tasks quickly with minimal guidance
Design and improve administrative processes
Support strategic initiatives and special projects as needed
maintain the Senior leader calendar, keeping it organized for weeks in advance
partner with other EA team members on team events, space administration, and building a proactive outlook for upcoming meetings