Executive Assistant
About The Position
MatX is on a mission to make the world’s best AI models run as efficiently as possible, accelerating global progress in AI quality and accessibility. We are building cutting-edge AI infrastructure at the intersection of hardware and software, and our team is growing quickly. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support and partner with our senior leadership team. The EA will operate as a true partner to the CEO, anticipating needs, exercising judgment, and executing without requiring follow-up. The ideal candidate will be a master at multitasking, communication, and discretion, with the ability to anticipate the executives' needs and work autonomously in a fast-paced environment. This role requires strong communication, problem-solving, and multitasking skills and a willingness to go above and beyond to support your executives. This is a hybrid role that will require you to work from our Mountain View, CA office 3 days a week, on Tuesday through Thursday.
Requirements
- Experience working in a dynamic, fast-paced industry, such as in HW-SW / technology/AI/startup
- Clear, proactive, and professional communicator who can comfortably operate with ambiguity
- Expertly manage multiple workstreams, detail-oriented without missing important scheduling or travel details, and prioritize moving at speed in a high-pressure environment
- Strong collaborator who takes pride in empowering our cross-functional teams to succeed, by supporting their access & productive interaction with the CEO
- Strong executive presence, including comfort pushing back and confidence managing senior internal and external stakeholders
- Leverage smart tooling to scale their impact beyond what headcount alone could achieve, automating the repeatable so they can focus on the highest priorities
Responsibilities
- Coordinate and manage multiple executives' complex schedules, strategically prioritize meetings, and protect time to ensure alignment with business objectives
- Handle and prioritize emails, communicate updates, decisions, and action items. Follow up to ensure tasks are completed
- Prepare agendas and follow up on action items as needed. Coordinate logistics for internal and external meetings
- Manage sensitive and confidential information with the utmost discretion and integrity
- Assist with strategic projects, internal initiatives, and research tasks as directed
- Serve as the primary point of contact between the executives and internal/external stakeholders
Benefits
- A Stake in our success A cash/equity mix that fits your needs and option to do early exercise
- Company subsidized Health, Dental, Vision, and Life insurance; Pre-tax Health Savings Accounts with generous company contribution (even if you don’t)
- 4 weeks paid time off (accrued), 12 company holidays, and 3 weeks remote/flexible work per year
- Up to 12 weeks of paid parental leave, regardless of your path to parenthood
- $1,500 yearly towards your professional development e.g. conferences, courses, and other learning opportunities
- Team Lunches, quarterly off-sites, and regular town halls
- 401K and/or Roth IRA, with 5% company contribution, even if you don’t!
- Pre-tax spend accounts for medical, dental/vision, dependent care, parking, and transit expenses
- For those commuting up to 1 hour, put your rideshare cost on our company card and reclaim the drive-time to get work done!
- $50 per month to use on the perks you care about most
- We work remotely Monday & Friday, supported by home-tech setup, and remote wifi expense reimbursement
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
