Executive Assistant (US)

Cadillac Formula 1® Team•Fishers, IN

About The Position

The Cadillac Formula 1® Team is what happens when history, purpose and daring talent come together. Backed by TWG Global and GM, our team is uniquely positioned to disrupt Formula 1®, bringing a fresh perspective and an unrelenting drive for success. We have the energy of a start-up, with the ideas and originality of a business that always wants to lead, never wants to follow. We’re building everything from the ground up, from a high-performance car to an inclusive, values-driven culture. We show bold ambition. We combine leadership in innovation with excellence in execution. We are one team. We have the freedom to think differently, the opportunity to shape process and practice, an ego-free environment where people thrive on being challenged by those around them. A historic name behind us. Career-defining moments ahead. A New Chapter Begins. Fueled by bold ambition Play your part in getting us on the grid. Closing Date: December 29th 2025 As the Executive Assistant you will provide confidential and professional executive support to key stakeholders within The Cadillac Formula 1® Team, covering time zones across the globe during race season. You will ensure smooth day-to-day functioning, effective communication, and operational efficiency for the executives while enabling them to focus on strategic and performance-critical priorities. The role requires discretion, proactivity, and the ability to manage a fast-paced, high-pressure environment typical of motorsport operations.

Requirements

Exceptional organizational skills and the ability to manage multiple priorities
Strong communication and interpersonal skills with professional discretion
Proactive, self-motivated, and able to work independently
High attention to detail and ability to work under tight deadlines
Experience supporting senior leadership in a high-pressure, fast-moving environment preferred
International travel experience and a global mindset is valuable

Nice To Haves

Familiarity with motorsport or commercial sports environments advantageous

Responsibilities

Provide proactive, high-level executive level administrative support including calendar management, meeting coordination, and travel planning
Manage complex scheduling across multiple time zones, prioritizing conflicting demands with sound judgment and discretion
Act as gatekeeper and first point of contact for internal and external stakeholders
Prepare briefing materials, agendas, and presentations ahead of meetings and events
Organize and coordinate internal and external meetings, including logistics, attendee communication, and follow-up actions
Handle sensitive and confidential information with the utmost integrity
Arrange logistics, travel arrangements and attend race events and other related events for each stakeholder as needed
Assist with project tracking, deadline reminders, and light project management to ensure the stakeholder are always operating at peak effectiveness with regards to The Cadillac Formula 1® Team
Liaise across departments to ensure seamless communication and collaboration on each stakeholder’s behalf