Executive Assistant Office of the CCO

Alter Domus • New York, NY

1d • Hybrid

About The Position

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning “The Other House” in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.
With a deep understanding of what it takes to succeed in alternatives, we believe in being different in what we do, how we work, and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take. 
Find out more about life at Alter Domus at careers.alterdomus.com  
  Executive Assistant to the Chief Commercial Officer, based in our New York office (4 days in-office required). Support C-Suite leadership in a fast-growing, global business with direct exposure to strategic initiatives shaping the company's future.
Your role:Reporting to the Chief Commercial Officer at Alter Domus and based in our Office in New York this is an exciting and dynamic opportunity for an ambitious professional to provide dedicated executive support while gaining C-Suite level exposure in a fast-growing, dynamic and global business. This role will assist in the proactive management of the CCOs office and will support the CCO and members of the Commercial Leadership Team in the execution of their responsibilities working directly with the Global Leadership Team and gaining first-hand experience of strategic assignments that will shape the future direction of the company. 

Requirements

• Successful candidates for this role will ideally be currently in an experienced business support professional role with relevant experience in supporting an Exec Co / C-suite leader in an executive assistant capacity.
• This role is suited to an experienced Executive Assistant who has already supported senior leaders and is ready to operate at a highly strategic level to make an impact.  You should be looking to deepen your partnership with a C suite leader, broaden your exposure, and play an influential role in support of a scaling, global organisation.
• The ability to build strong relationships and a network across the organisation with others is crucial whilst delivering at speed with agility and tenacity.
• A proven track record of managing multiple competing priorities, diary management and global / international time zones with an understanding of how that lands with different regions and colleagues throughout the business.  
• Strong project management capabilities, highly organised with a forward-planning mindset, strong judgement and decision-making skills coupled with the ability to work through ambiguity to create clarity with others.  
• Approachable, engaging, able to stay calm under pressure and resolve issues through a pragmatic and people centric approach.

Responsibilities

• Communication Liaison: Act as a central point of contact between the CCO and members of the Commercial Leadership Team and internal/external stakeholders. Screen and manage incoming communications, responding on their behalf with an understanding of context and prioritization, when appropriate, ensuring timely and accurate information flow.
• Meeting Coordination: Plan, schedule, and coordinate internal and external meetings, including logistics, agenda preparation, and pre- and post-meeting follow-ups. Attend meetings, when necessary, take notes, and disseminate relevant information and follow up on action items. 
• Travel Arrangements: Arrange complex travel itineraries, including flights, accommodation, and transport, ensuring the CCO’s travel plans align with business priorities. Arrange visas and other travel documents (including vaccines, Covid tests, etc.).
• Expense Management: Manage expense reporting, tracking, and reimbursement processes, maintaining accurate records and ensuring compliance with company policies.
• Diary Management: Efficiently organize and manage the CCO’s schedule, ensuring optimal use of time, prioritizing meetings, appointments, and other commitments, including forward-planning of standing meetings such as Commercial Leadership Team meetings and attendance at Group Executive Board meetings.  Be able to manage competing demands seamlessly and smoothly.
• Confidentiality and Discretion: Manage sensitive and confidential information with the utmost discretion, demonstrating a high level of professionalism and integrity in all interactions.  Able to develop trust quickly with the CCO and other key stakeholders.
• Ad-hoc Support: Provide additional support as needed, adapting to evolving priorities and challenges, and demonstrating flexibility in managing various tasks.
• Time Management: Ensure timesheets are completed on time and approve holiday requests for members of the Commercial Leadership Team (CLT) as a delegate of the CCO.
• Partnership: Partner with the People Team to support the onboarding of new commercial team directors and support with induction meetings. 
• IT Updates: Ensure key stakeholders in the team are aware of any IT updates.
• Document Management: Manage the electronic signature of documents.

Benefits

• Support for professional accreditations 
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression 
• Active sports, events and social committees across our offices 
• 24/7 support available from our Employee Assistance Program 
• The opportunity to invest in our growth and success through our Employee Share Plan 
• Plus additional local benefits depending on your location

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees