Executive Assistant

DCH Health Care Authority•Tuscaloosa, AL

5h•Onsite

About The Position

The Healthcare Executive Assistant provides high-level administrative and strategic support to assigned senior healthcare executives within a complex health system environment. This role requires exceptional organizational skills, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced, highly regulated setting. The Executive Assistant serves as a key liaison between the executive office, physicians, leadership teams, board members, and external stakeholders

Requirements

High School Diploma or equivalent
5+ years of executive administrative support experience, preferably in healthcare
Must be able to read, write legibly, speak, and comprehend English.

Nice To Haves

Associate’s or Bachelor’s degree in Healthcare Administration, Business, or related field
Experience supporting C-suite or senior leadership in a hospital or health system strongly preferred
Familiarity with board governance processes preferred
Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
Ability to prepare polished executive-level presentations and reports
Strong understanding of healthcare operations and regulatory environment
Exceptional written and verbal communication skills
High level of discretion and emotional intelligence
Strong project management and prioritization skills
Ability to anticipate needs and work independently

Responsibilities

Manage complex calendar coordination, meeting prioritization, and scheduling across multiple campuses and physician leaders
Prepare executive correspondence, presentations, board materials, and briefing documents, as assigned
Coordinate executive travel, event logistics, and system-wide meetings
Screen and prioritize communications, ensuring timely and appropriate responses
Maintain strict confidentiality regarding organizational strategy, personnel matters, financial information, and legal issues
Assist with preparation and distribution of board packets and committee materials, as assigned
Coordinate board meeting logistics and maintain governance documentation, as assigned
Track follow-up items and ensure accountability for action items, as assigned
Support strategic initiatives by tracking timelines, milestones, and deliverables
Compile reports, dashboards, and executive summaries (quality metrics, financial performance, operational data), as assigned
Assist in coordinating service line growth initiatives and cross-functional projects
Facilitate communication between executive leadership and department directors
Serves as a subject matter expert for key software systems, as assigned
Serve as a professional liaison to physicians, community partners, and internal leaders
Draft internal communications, announcements, and executive messaging, as requested
Represent the executive office with professionalism and diplomacy
Maintain organized filing systems (electronic and physical)
Process expense reports, invoices, and contracts
Support confidential HR-related documentation as needed
Maintains performance, patient and employee satisfaction and financial standards as outlined in the performance evaluation.
Performs compliance requirements as outlined in the Employee Handbook
Must adhere to the DCH Mission, Vision, and Values including creating positive relationships with patients/families, coworkers, colleagues and with self.
Performs essential job functions in a manner that ensures the safety of patients, visitors and employees.
Identifies and reduces unsafe practices that may result in harm to patients, visitors and employees.
Recognizes and takes appropriate action to reduce risks and hazards to promote safety for patients, visitors and employees.
Requires use of electronic mail, time and attendance software, learning management software and intranet.
Must adhere to all DCH Health System policies and procedures.
All other duties as assigned.