Executive Assistant, Sub-Same Day Operations

Amazon • Bellevue, WA

1d

About The Position

The Worldwide Amazon Stores organization is seeking an experienced,
self-motivated and highly organized Executive Assistant (EA) to support two
Directors in the Sub-Same Day (SSD) organization. The EA will work in a
fast-paced, exciting, and growing organization supporting the Directors and
their teams spread across various parts of USA. SSD is an essential function
within the Amazon’s organization and provides a fast, convenient, and ‘delivery
in hours’ service to Amazon’s customers. The SSD network is designed and built
to fulfill the speed-sensitive products to Amazon’s customers in close proximity
and allow for delivery in as little as 5-hours.

This Executive Assistant will be responsible for handling confidential
information and maintaining professionalism in dealing with senior executives.
Role responsibilities include managing complex calendars, planning and
organizing events of all sizes, and coordinating domestic and international
travels. This EA will help build a positive team environment and establish
positive working relationships inside and outside of the group. This role
requires a strong attention to detail, high judgment, solid organizational
skills, and the ability to meet tight deadlines while juggling multiple requests
from across the team.

An important key to your success would be to build and maintain healthy
relationships across the organization. A big part of your job will be to
understand the organizational structure and strengthen our relationships and
collaboration with adjacent teams. So, as you begin to meet people and establish
your network it's important to foster strong relationships of trust and
cooperation, and to build up a good "map" of how the various teams and leaders
fit together

Requirements

• Experience with Microsoft Office products and applications
• High school or equivalent diploma
• 5+ years of senior level leadership support, or 4+ years of Amazon experience

Nice To Haves

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Bachelor's degree
• Experience working with large global teams

Responsibilities

• Manage calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, town-hall meetings, off-sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on any critical or past due tasks as a liaison for direct reports
• Work closely with the leadership team, program managers, recruiting, and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED