Executive Assistant

Storage Solutions Inc•Westfield, IN

54d•Onsite

About The Position

The Executive Assistant will provide high-level administrative and operational support to several executive leaders including the Warehouse Equipment Managing Director and the VP of Warehouse Equipment and Automation Americas. This role requires exceptional organization, professionalism, and discretion. The ideal candidate thrives in a dynamic environment, anticipates needs, and ensures the leaders they support are prepared, informed, and focused on strategic priorities. The Executive Assistant will serve as a trusted partner — managing complex calendars, coordinating cross-functional communication, and driving administrative excellence to help the leadership team operate at maximum efficiency.

Requirements

Bachelor’s degree in Business Administration, Communications, or related field preferred.
7+ years of experience supporting senior-level executives, ideally within manufacturing, logistics, or technology-driven environments.
Experience supporting executive leaders across multiple locations, time zones, or business units, demonstrating strong coordination and communication skills in a distributed environment.
Strong proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and experience with collaboration tools (Teams, SharePoint, Box, or similar).
Excellent written and verbal communication skills, with strong attention to detail.
Demonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
Ability to exercise sound judgment, handle confidential information with discretion, and operate with a high degree of professionalism.
Strong organizational and project management skills, with the ability to anticipate needs and drive outcomes proactively.
Comfortable in a fast-paced, evolving business environment that values adaptability, initiative, and continuous improvement.

Responsibilities

Monitor and prioritize executive email communications and calendar requests to maintain focus on high-priority matters; coordinate domestic and international travel logistics.
Prepare meeting materials, presentations, and follow-up documentation, ensuring leadership is well-prepared for internal and external meetings.
Manage communications, including drafting and reviewing correspondence, handling confidential information, and ensuring timely responses.
Coordinate leadership meetings, offsites, and company events; manage logistics, agendas, and action tracking.
Support project management activities by tracking key deliverables, deadlines, and priorities across multiple initiatives.
Liaise effectively with internal departments, clients, and vendors, serving as a professional and trusted representative of the executive office.
Handle expense reporting, purchase orders, and general administrative tasks related to the executive team.
Maintain an understanding of company operations, priorities, and upcoming initiatives to anticipate leadership needs