Assistant, Executive

Pacific Dental Services•Henderson, NV

42d•$84,000 - $106,000

About The Position

The Executive Assistant will serve as a trusted partner and right hand within our C-Suite, providing strategic, administrative, and personal support in a fast-paced, dynamic environment. This role requires exceptional judgment, discretion, and a proactive mindset to ensure time, priorities, and commitments are managed with precision and efficiency. As an integral member of the executive office, the Executive Assistant will play a vital role in driving organizational effectiveness, coordinating key initiatives, and ensuring seamless operations across both professional and personal spheres. This position is ideal for a seasoned Executive Assistant who thrives in a dynamic, entrepreneurial environment and enjoys serving as a true strategic partner. The ideal candidate combines polished professionalism with resourcefulness, emotional intelligence, and a deep commitment to excellence in every task.

Requirements

Bachelor's degree in Business Administration or related field preferred; equivalent experience accepted.
Minimum 7+ years of experience supporting C-suite executives in a high-growth or fast-paced organization.
Proven track record managing both executive-level and personal responsibilities with discretion and professionalism.
Expert in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience with collaboration tools (Teams) preferred.
Strategic Agility: Ability to think ahead, prioritize effectively, and align administrative support with executive and organizational goals.
Professional Poise: Exercises discretion, diplomacy, and sound judgment in all communications and interactions.
Emotional Intelligence: Builds trusted relationships across all levels of the organization; adapts communication style to diverse personalities.
Operational Precision: Demonstrates impeccable attention to detail and the ability to manage multiple priorities without sacrificing quality.
Adaptability & Resilience: Remains calm and effective under pressure, managing shifting priorities and confidential matters with ease.
Proactive Problem-Solving: Anticipates needs, identifies gaps, and takes initiative to create efficiencies and drive outcomes.
Confidentiality & Integrity: Maintains the highest level of confidentiality and professional ethics at all times.

Responsibilities

Strategically manage a complex and rapidly evolving calendar, balancing business priorities, travel, meetings, and personal commitments to optimize productivity and focus.
Plan, organize, and execute executive meetings, board sessions, and company-wide events this will include agenda development, briefing materials, technology coordination, and post-meeting actions.
Arrange detailed domestic and international travel itineraries, ensuring seamless logistics, pre-travel briefings, and alignment of travel with strategic objectives and personal preferences.
Serve as a professional liaison and representative during interactions with internal teams, clients, board members, and external stakeholders. Draft, review, and edit correspondence, reports, and presentations with exceptional attention to tone, accuracy, and brand voice.
Lead or support strategic and confidential projects, including data gathering, research, presentation development, and cross-functional coordination.
Manage sensitive information and personal matters with discretion and integrity, ensuring a balance between business and personal priorities. Provide hands-on support with personal appointments, travel, and family logistics as needed.
Anticipate needs, identify opportunities to improve workflow, and implement systems to enhance efficiency across the executive office. Maintain a proactive and solutions-oriented approach to problem-solving.
Plan and oversee executive offsites, leadership meetings, and high-profile company events, including vendor management, budgets, guest coordination, and logistics.