BGV Executive Assistant
About The Position
At Breckenridge Grand Vacations, we believe in Sharing Smiles by empowering our leaders to create unforgettable experiences. As the Executive Assistant for our hospitality leadership, reporting to the Chief Hospitality Officer, you will be the strategic force behind this mission, serving as the essential foundation of our leadership operations and the embodiment of our professional excellence. You will be the architect of seamless executive function, expertly managing complex logistics while playing a direct role in our organizational success by supporting high impact projects and presentations. Embodying our proactive and hospitality-driven culture, you will take personal ownership to anticipate needs and solve problems, ensuring our executives are empowered to lead effectively. This role is perfect for a hospitality-minded professional who thrives on enabling success, mastering the details, and takes pride in turning challenges into streamlined solutions. If you are passionate about providing exceptional support in a dynamic, beautiful environment and want to empower our leadership to shape the ultimate vacation experience for our owners and guests, we’d love to meet you.
Requirements
- Minimum of 3 years of proven experience as an Executive Assistant or in a high-level administrative support role.
- Exceptional proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Demonstrated expertise in managing complex executive calendars and scheduling.
- Outstanding written and verbal communication skills, with a keen eye for detail and proofreading.
- Strong organizational and time-management skills, with the ability to prioritize multiple tasks and deadlines in a fast-paced environment.
- High degree of professionalism, discretion, and ability to maintain strict confidentiality.
- Proactive problem-solver with the ability to anticipate needs and work independently with sound judgment.
- Ability to provide basic IT troubleshooting support for meetings, presentations, and office equipment.
- Must be able to work in-person at our resort location.
Nice To Haves
- Bachelor’s degree in Business Administration, Office Management, Communications, or a related field.
- Previous experience supporting C-level executives or a senior leadership team.
- Experience in the hospitality, vacation ownership, or property management industry.
- Familiarity with HOA (Homeowners Association) operations and documentation.
- Advanced skills in Microsoft Teams and other virtual collaboration platforms.
- Experience planning and executing corporate events, retreats, or large meetings.
- Project management experience or formal training.
- A genuine passion for hospitality and creating exceptional experiences.
Responsibilities
- Provide comprehensive administrative support to the BGV Executive Team, including managing intricate calendars, scheduling meetings, and coordinating venues.
- Prepare, draft, proofread, and edit executive correspondence, presentations, reports, and HOA-related materials.
- Maintain organized files, documentation, and executive records (bios, photos, ARDA memberships).
- Ensure office supplies, kitchen items, and shared spaces are consistently stocked and presentable.
- Troubleshoot basic IT issues and provide technical support for meetings and presentations.
- Plan, organize, and support all logistics for executive meetings, conferences, retreats, and dinners (venue, A/V, catering, virtual platforms).
- Attend meetings as requested, record minutes, and track action items and deadlines.
- Support the development and delivery of key executive presentations, including GVS and Results Leadership communications.
- Assist in the planning and execution of major company events like the annual BGV Leadership Summit and employee engagement activities.
- Provide project support through research, reporting, and tracking deliverables for special executive initiatives.
- Develop and maintain positive relationships with vendors, lenders, and external partners.
- Assist with award nominations, recognition efforts, and executive outreach.
- Support company culture initiatives, including site visits, celebrations, and volunteer events led by the Executive Team.
- Meet regularly with executives to assess needs, provide feedback, and identify support opportunities.
- Coordinate detailed travel arrangements for the Executive Team, as well as for guests, vendors, and charities as requested.
- Accurately track, process, and submit travel and expense reports in a timely manner.
Benefits
- Health, vision, and dental insurance plans
- Company-paid life insurance coverage
- Voluntary Life and Accidental Death/Dismemberment Insurance
- HSA and FSA-Dependent Care Accounts
- Retirement plan
- Generous paid time off (PTO) and sick leave to support work-life balance
- Volunteer Time Off - Paid opportunities to give back to Summit County
- Bereavement leave
- Biannual bonuses
- Tuition Reimbursement Program
- Employee Wellness programs to support physical and mental health
- Lifestyle perks: Ski/Rec center pass loan programs, lodging and gear discounts, sporting/concert event tickets, pet insurance partner discounts and access to Summit Medallions: Occasional-use transferable passes for access to 6 premier resorts (A-Basin to Vail) via owners’ program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
