Executive Assistant , Data Center Planning & Delivery

Amazon • Seattle, WA

1d

About The Position

Amazon Web Services (AWS) is seeking an experienced Executive Assistant to
support two executives in the Data Center Planning and Delivery organization.
The successful candidate will work closely with these executives, their teams,
and other administrative professionals across the globe.

This exciting role requires superior attention to detail, ability to meet tight
deadlines, great organizational skills, and ability to juggle multiple critical
requests simultaneously. A high level of integrity and discretion in handling
confidential information, and professionalism in dealing with leaders both at
and outside Amazon is important, as is the ability to be flexible and change
direction seamlessly. The successful candidate will possess the ability to
complete complex tasks and projects quickly with little guidance, react with
appropriate urgency to situations that require a quick turnaround, and want to
take on varied and exciting new projects and learn new skills. You’ll need to
take effective action without knowing the total picture, and efficiently and
proactively solve difficult or complex problems that affect people within the
department or other related groups.

Responsibilities for this position include the ability to build strategic
proactive business partnerships, be a best practice leader in the organization,
to think and plan ahead, delegate responsibilities appropriately, and manage
time effectively. You must work effectively within a team environment, build
positive working relationships, maintain a comprehensive awareness of the
organization, and become the “go-to” person for support activities both locally
and globally.

Requirements

• 7+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience working with large global teams
• Knowledge of Microsoft Office products and applications

Nice To Haves

• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
• Experience leading process improvements
• Bachelor's degree
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Responsibilities

• Manage complex calendars and scheduling requirements across global time zones, while maintaining diplomacy and discretion.
• Proactively coordinate and engage with leadership in planning and organizing events, activities, and calendars.
• Organize, prioritize, and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
• Organize, execute, and assist with team activities such as staff meeting agendas, on-sites/off-sites, team social events, supply ordering, and cyclical events such as annual planning sessions and performance reviews.
• Arrange travel for executives, both domestic and international; create detailed travel itineraries, including smooth transitions between time zones; coordinate with in-house travel agents and manage international travel processes, including visas.
• Manage and submit expense reports in a timely fashion.
• Own large event planning, including managing group logistics, space planning, and coordinating venues, catering, etc.
• Act as a liaison for your executive’s direct reports and be the single threaded owner of team events and meetings.
• Understand business priorities and identify process improvements to create efficiency and scale for the business.
• Have fun at work and help others to do the same.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level