Executive Assistant - Full Time - Hybrid

Experity • Machesney Park, IL

1d • Hybrid

About The Position

Experity is a mission-driven team transforming on-demand healthcare across the U.S., empowering urgent care clinics with industry-leading software that makes care faster, easier, and more patient-focused. Joining us means doing meaningful work that directly improves the healthcare experience for millions—from helping families access care quickly to ensuring clinics run smoothly behind the scenes. If you want to make a real impact alongside innovative, dedicated teammates while contributing to a trusted platform that’s becoming the operating system for on-demand care, Experity is the place to grow your career. At Experity we're committed to changing on-demand healthcare for the better with innovative advancements that keep patients at the center of the solutions we build and the services we provide. We share that same level of commitment to providing a postive workplace where out team can develop and thrive to become leaders in the healthcare industry. At Experity we lift eachother up and put our teams first, encourage each other to share openly, and work together to set and crush our goals. United by these values, we know where we want to go and how to get there.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Five years of administrative support experience.
• Three years of business experience.
• Proficient computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to travel as needed.

Nice To Haves

• Administrative assistant certification.
• Background working in a healthcare or technology organization.
• Experience working directly with C-Suite.

Responsibilities

• Maintain executive’s calendar as well as the senior leaders / directors (as assigned) within the department and use judgement to maximize time; manage multiple calendars of appointment by coordinating and arranging meetings, preparing agendas, taking notes at meetings and distributing the notes to designated individuals.
• Email correspondence, draft letters and answer phones for executive staff.
• Run interference between executives and team members.
• Handle and coordinate team on-sites, off-sites, and all other Experity related events.
• Complete projects and special assignments as assigned.
• Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive.
• Complete a wide variety of administrative tasks for executive and their department, including but not limited to, arranging travel plans, itineraries and agendas; completing expense reports as well as department expense management; and running or compiling reports on a scheduled basis.
• Maintain superior public relations with business associates and clients.
• Assist with presentations to existing clients, prospective clients, and other industry related seminars.
• Ensure the effective delivery of outgoing mails, messenger deliveries, overnight deliveries and facsimiles in a well-timed manner.
• Track and follow up on deliverables of the executive and department senior leaders/directors.
• Maintain discretion and confidentiality in conversations with stakeholders.
• Oversee general administrative office functions to include ordering supplies, reporting building issues and working with facility vendors.
• Be intuitive to the needs of your executive/senior leaders, have a passion for going above and beyond, and leave a positive impression on internal and external customers.
• Work with other support staff to ensure coordination between departments/areas.
• Assemble files and documents; assure files are complete and orderly.
• Assists in scheduling of seminars, industry dinners or luncheons, and other functions as requested.
• Demonstrate continuous effort to improve operations, decrease turnaround time, streamline work processes, and work cooperatively with staff to provide quality service.
• Other duties as assigned.

Benefits

• Benefits – Comprehensive coverage starts first day of employment and includes Medical, Dental/Orthodontia, and Vision.
• Ownership - All Team Members are eligible for synthetic ownership in Experity upon one year of employment with real financial rewards when the company is successful!
• Employee Assistance Program - This robust program includes counseling, legal resolution, financial education, pet adoption assistance, identity theft and fraud resolution, and so much more.
• Flexibility – Experity is committed to helping team members face the demands of juggling work, family and life-related issues by offering flexible work scheduling to manage your work-life balance.
• Paid Time Off (PTO) - Experity offers a generous PTO plan and increases with milestones to ensure our Team Members have time to recharge, relax, and spend time with loved ones.
• Career Development – Experity maintains a learning program foundation for the company that allows Team Members to explore their potential and achieve their career goals.
• Team Building – We bring our Team Members together when we can to strengthen the team, build relationships, and have fun! We even have a family company picnic and a holiday party.
• Total Compensation - Competitive pay, quarterly bonuses and a 401(k) retirement plan with an employer match to help you save for your future and ensure that you can retire with financial security.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level