Executive Assistant

MacDonald-Miller Facility Solutions • Seattle, WA

6h • $97,000 - $126,000 • Hybrid

About The Position

At MacDonald-Miller Facility Solutions (“MacMiller”), we are the Northwest’s leading mechanical contracting firm, designing, delivering, and servicing HVAC, plumbing, and automation system solutions for commercial buildings. With over 1,600 employees across 13 offices, there is a breadth and variety of work to keep you engaged and inspired.
We have a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects to our integrated teams, including:
New Construction – Engineering, fabrication, and installation of mechanical systems for new projects following lean construction practices.
Special Projects – Retrofits and mechanical repairs for existing buildings to create new efficiencies.
Service – Scheduled preventative maintenance ensuring tenant comfort and 24/7 emergency response.
Building Performance – Control systems, fault detection, energy services, and remote monitoring.
Energy and Sustainable Solutions – Acting as the Prime Contractor, we deliver design-build, energy-efficient solutions in the built environment for both private and public sector clients.
People love to work at MacDonald-Miller, and it’s because we all share the same Core Culture Values:
Collaboration – Diverse players, one team, a common vision. Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings a diversity of strengths to help us meet our shared vision.
Dedication – We are dedicated to personal and professional excellence. We execute with distinction by doing the right thing and following through on our commitments.
Safety – Everyone deserves a safe workplace. Safety is more than hardhats and boots; it’s an attitude and the environment we create. Every day, everyone goes home to their families.
Community – We are proud to be part of MacDonald-Miller. We actively seek to build relationships and know each other as individuals. Together, we create an environment that is welcoming, caring, and trusting.
Innovation – We are committed to continuous, creative problem solving. Innovation is how we stay an industry leader. We always strive to challenge and better ourselves.
Fun! – Take the work seriously, but never take ourselves too seriously. It’s possible to be both serious professionals and good-natured people you enjoy working with — we strive to be both.
Executive Assistant: This is where you come in.
We’re seeking an Executive Assistant (EA) to partner closely with the Chief Financial Officer (CFO) and Chief Administrative Officer (CAO), delivering proactive, high-level support that enhances their ability to lead, make decisions, and drive the business forward. This includes managing complex calendars and competing priorities, preparing executive briefings and presentations, coordinating financial and administrative workflows, and ensuring both leaders have the information, structure, and support they need to operate at their highest level.
In this role, you will serve as the central coordination hub for both the Finance and Administration functions—overseeing the flow of information, aligning schedules and commitments, and tracking progress on key initiatives such as annual budgeting, quarterly business reviews, Board reporting, operational planning, internal communications, and major cross-functional projects. You will help streamline processes, improve communication rhythms, and maintain visibility into deadlines, deliverables, and decision points.
You will also partner closely with both executives to support internal communications, including drafting messaging, coordinating announcements, preparing leadership updates, and ensuring clear, timely communication across the organization.
The ideal candidate is a highly organized, detail-driven operator who anticipates needs, solves problems before they escalate, and thrives in a fast-paced, high-stakes environment where precision, discretion, and follow-through are essential.

Requirements

• Education: Bachelor’s degree preferred; equivalent relevant experience considered.
• Experience: 5–8 years providing senior-level executive support with a strong track record of administrative and operational excellence.
• Executive Support Expertise: Demonstrated success partnering with C-suite leaders in dynamic, fast-moving environments.
• Communication Skills: Exceptional written and verbal communication abilities with excellent attention to detail, nuance, and tone.
• Technical Proficiency: Advanced skills in Microsoft Office Suite, Microsoft Teams, and collaboration platforms.

Nice To Haves

• Valued Experience: Experience supporting Board-level communications and contributing to internal communication initiatives.

Responsibilities

• Executive Scheduling & Calendar Management
• Communication & Information Flow
• Meeting & Event Coordination
• Project & Task Management
• Operational Support Excellence

Benefits

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Wellness Program.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level