Executive Assistant - Weston/FL

bostonscientific•Weston, FL

2d•Onsite

About The Position

Boston Scientific is seeking an experienced Executive Administrator to provide high-level administrative, operational, and site management support to the LATAM President and selected members of the LATAM leadership team. This is a highly visible and trusted role requiring strong judgment, discretion, and the ability to manage multiple priorities in a dynamic, global environment. In addition to executive support, this role serves as the primary point of contact for the Weston, FL office , with full responsibility for day-to-day office administration and coordination. The individual will ensure the Weston location operates efficiently and provides a professional, welcoming environment for employees, leaders, and visitors. The successful candidate will be proactive, detail-oriented, highly collaborative, and comfortable working independently with limited supervision while managing confidential and sensitive information.

Requirements

Bachelor’s Degree required.
5+ years of experience providing executive-level administrative support in a corporate, preferably global or matrixed, environment.
Bilingual in Spanish and English required.
Demonstrated ability to handle highly confidential information with discretion and sound judgment.
Exceptional organizational, administrative, and time-management skills.
Strong written, verbal, and interpersonal communication skills.
Proven ability to work independently, multitask, and prioritize in a fast-paced environment.
High level of professionalism, customer orientation, and attention to detail.
Ability to take initiative, anticipate needs, and drive projects to completion.
Strong problem-solving and decision-making skills.
Experience with budget tracking and vendor coordination.
Proficiency with Microsoft Office tools (Word, PowerPoint, Excel, Teams, SharePoint), AI and other administrative systems and tools.
Ability to build effective working relationships with peers, leaders, and cross-functional partners.

Nice To Haves

Desirable Portuguese knowledge. The ideal candidate will have high proficiency in one language and willingness to further develop the other.

Responsibilities

Provide comprehensive administrative support to the LATAM President and designated leadership team members.
Manage complex, high-volume calendars; proactively identify and resolve scheduling conflicts and prioritize meetings to ensure effective use of executive time.
Coordinate complex domestic and international travel, including itineraries, agendas, transportation, lodging, and visas as required.
Prepare, submit, and track expense reports in accordance with company policies.
Plan, organize, and support leadership meetings, staff meetings, and functional reviews, including agenda preparation, materials coordination, logistics, attendance tracking, and follow-up actions.
Organize and manage large internal meetings, town halls, and videoconferences.
Maintain distribution lists, organizational charts, and key administrative records for leaders and teams.
Serve as a primary point of contact for internal and external stakeholders, exercising tact, professionalism, and discretion.
Support onboarding of new leaders and key team members.
Complete special projects and ad hoc assignments as required.
Own day-to-day management and administrative operations of the Weston office , ensuring a safe, organized, and efficient working environment.
Coordinate office space needs, seating, conference rooms, and common areas.
Manage office supplies, equipment, and related budgets; place and track orders as needed.
Partner with Facilities, IT, Security, and external vendors to address site needs, maintenance issues, and service requests.
Coordinate onsite and hybrid events, meetings, and leadership engagements held at the Weston location.
Greet visitors and support executive and employee onsite experiences.
Act as the local liaison to ensure alignment with corporate workplace standards and policies.