Executive Assistant

RFK Community Alliance•Lancaster, MA

About The Position

RFK Community Alliance has an exciting opportunity for a full-time exempt position to join our team as Executive Assistant to the President/CEO in Lancaster. Who We Are RFK Community Alliance provides high-quality care and support to people and families facing complicated challenges. As a multi-service agency, we offer a wide range of programs serving a variety of needs across all ages, from infants to seniors. We are team players when it comes to caring. We work with the people we serve, their families, schools, and other community partners to develop a network of support. We provide opportunities to build skills and confidence. We nurture strengths, determination, and resilience. We are seeking a mission-aligned, personable, highly organized, and proactive Executive Assistant to support our President/CEO. This individual will play a key role in helping our leader stay focused, prepared, and connected, while also serving as a welcoming and professional first point of contact for staff, board members, donors, and community partners. This role requires someone who is detail-oriented, trustworthy, diplomatic, and capable of managing a wide range of responsibilities - from calendar and meeting management to board support and visitor engagement. This ideal candidate will be a clear communicator, comfortable handling sensitive information, and excited to contribute to the overall impact and effectiveness of our organization.

Requirements

5+ years of experience in an executive assistant or senior administrative role, preferably in a nonprofit or mission-driven organization.
Outstanding communication and relationship-building abilities.
Exceptional organizational and time-management skills, with the ability to handle multiple priorities.
Strong written and verbal communication skills.
Ability to be proactive and anticipate needs within a fast-paced environment.
High level of professionalism, reliability, and sound judgment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Nice To Haves

Experience supporting executive leadership and/or a Board of Directors/Trustees is strongly preferred.
Associate’s or Bachelor’s Degree preferred
experience with board portals is a plus.

Responsibilities

Manage the President/CEO’s calendar, including scheduling meetings, coordinating logistics, and anticipating needs.
Arrange travel, prepare itineraries, and process related expenses.
Draft, proofread, and format documents, presentations, and correspondence with clarity and professionalism.
Monitor and manage incoming communications, flagging priority items and helping ensure timely responses.
Maintain organized and confidential electronic and paper filing systems.
Capture and summarize key decisions and action items from executive-level strategic discussions.
Coordinate logistics for Board of Trustees meetings, including scheduling, material preparation, and follow-up communications.
Assist in the preparation and distribution of board packets and reports.
Track RSVPs and attendance.
Take comprehensive minutes of Board meetings, including committee meetings.
Act as an administrative liaison to the Board, maintaining a helpful and professional rapport.
Greet and assist visitors, staff members, board members, and donors with warmth and professionalism, creating a welcoming atmosphere.
Support the general upkeep and readiness of the executive office, conference rooms, and reception area.
Maintain inventory of office supplies for the executive team.
Support special projects and initiatives led by the President/CEO, including planning, scheduling, and tracking progress.
Support other Executive leaders and collaborate with other administrative and program staff to support organizational operations and events, as needed.