Executive Assistant

Gladstone Psych & Wellness•Baltimore, MD

11h•$57,000 - $67,000•Hybrid

About The Position

Gladstone Psychiatry & Wellness is seeking a highly organized, proactive, and strategic Executive Assistant to support our Executive Leadership Team (ELT). This role will manage and optimize the calendars of six executives, ensuring alignment across departments, protecting leadership focus time, and driving operational efficiency. The ideal candidate will act as a gatekeeper, prioritization partner, and coordination hub for executive leadership in a fast-paced and growing healthcare environment. We are looking for someone who is self-driven, motivated, detail-oriented, and eager to grow within the organization.

Requirements

2+ years of experience supporting senior executives (healthcare experience preferred)
Exceptional organizational and time-management skills
Strong written and verbal communication skills
Ability to manage competing priorities in a fast-paced environment
High level of discretion and professionalism
Proficiency in Google Workspace and Microsoft Office
Experience with project tracking tools preferred

Responsibilities

Manage and strategically optimize calendars for six senior leaders
Prepare meeting agendas and document action items with clear follow-up tracking
Support projects led by the ELT, follow up with stakeholders, and keep initiatives on schedule
Draft, edit, and format communications on behalf of leadership
Coordinate recruiting logistics for clinical and executive roles
Order and manage office and executive supplies as needed
Coordinate meeting logistics, including room reservations, technology setup, catering, and materials
Maintain an up-to-date clinical directory
Serve as a liaison between executives and internal/external stakeholders
Other duties as assigned by the executive team