Executive Assistant

Wellington Management•Boston, MA

13d•Hybrid

About The Position

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients. About the Role Fixed Income seeks an Executive Assistant to support the Portfolio Managers and Analysts on the Leveraged Credit team. This role requires strong attention to detail and the ability to manage multiple, often competing priorities in a fast ‑ paced, deadline ‑ driven environment. The Executive Assistant will proactively coordinate logistics and administrative needs, enabling the PM team to operate efficiently and effectively. The ideal candidate is a collaborative team player who is equally comfortable working independently and exercising sound judgment. While prior experience in investment management is not required, genuine interest in the field and curiosity about the investment process will be viewed favorably. This role offers meaningful exposure to the business, with opportunities to learn, grow, and take on increased responsibility in a supportive and high ‑ performing team environment.

Requirements

Minimum of 3 years’ experience within an administrative role in a professional services organization
Demonstrated strong detail orientation, diligence and overall high work quality
Excellent organizational, multi-tasking and prioritization abilities
Proactive problem-solving skills and an anticipatory mindset
High level of reliability, professionalism and discretion
Ability to work under deadlines and to accommodate last-minutes changes
Positive, can-do attitude; Flexibility; Sense of humor
Advanced proficiency in MS Office with an ability and desire to learn new technology to drive efficiencies

Nice To Haves

Experience in the investment management industry will be viewed favorably
Exposure to global contexts, whether professionally and/or personally, will be viewed favorably

Responsibilities

Provide comprehensive executive ‑ level administrative support to Portfolio Managers and Analysts on the Leveraged Credit team, ensuring smooth day ‑ to ‑ day operations.
Proactively manage complex calendars across multiple time zones, balancing shifting priorities with sound judgment and attention to detail.
Coordinate domestic and international travel, including detailed itineraries, accommodations, and last ‑ minute changes as needed.
Manage logistics for internal and external meetings, investor calls, offsites, and team events, working with a wide range of internal and external stakeholders.
Prepare and distribute detail ‑ intensive materials such as daily reports, meeting preparation packets, and internal documentation.
Sit in on team meetings and discussions, ensuring key actions and decisions are captured appropriately.
Process expense reports accurately and in a timely manner, ensuring compliance with firm policies.
Serve as a reliable point of contact for the team, exercising discretion, professionalism, and strong service orientation.
Provide cross ‑ coverage and backup support to other Executive Assistants as needed, contributing to a collaborative administrative team.
Support ad ‑ hoc projects and initiatives, demonstrating curiosity, a willingness to learn, and a proactive approach to taking on new responsibilities.

Benefits

retirement plan
health and wellbeing
dental
vision
pharmacy coverage
health savings account
flexible spending accounts and commuter program
employee assistance program
life and disability insurance
adoption assistance
back-up childcare
tuition/CFA reimbursement an d paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)