Executive Assistant – 100% Remote – Philippines (US Clients)

Atlas Assistants•Traverse City, MI

6h•Remote

About The Position

Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas Assistants We are hiring full-time, 100% remote Executive Assistants to support US-based clients. Successful candidates will be hired through Atlas Assistants and matched with a dedicated executive, with stable client partnerships and structured support. Who We Are: Atlas Assistants - A Community of Growth and Excellence At Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential. Our mission is twofold: To alleviate the operational burdens our clients face, allowing them to focus on strategic growth and personal fulfilment. To create an environment where EAs can thrive, grow, and build rewarding careers. What sets us apart Supportive Culture: A nurturing environment where team members uplift each other High-Performance Mindset: Commitment to excellence, pushing boundaries daily Growth-Focused: Heavy investment in personal and professional development Values-driven: Core values guide all decisions and actions. You can read more about them here. Accountability: Mutual responsibility fosters trust and reliability Diversity and Inclusion: We're proud that over 80% of our team members are women across almost 20 countries, fostering a diverse and inclusive workplace Our EAs utilize the Atlas Executive Management System (EMS) - our proven systems that have helped over 100 clients achieve their goals. At Atlas, you'll find a community that values your growth, celebrates your success, and pushes you to reach your full potential. We offer a challenging yet supportive environment where your contributions make a real impact. Expectations: What It Takes to Succeed Here We’re seeking Executive Assistants who thrive on challenges, are motivated by growth, and align with our values. This role is ideal for someone who is proactive, resourceful and has a track record of excellence. Transform Chaos with Structure: Our clients need order-creators. Does the idea of turning ambiguity into clarity excite you? We'll equip you with tools, but you'll need to implement them proactively. Exemplify Proactive Resourcefulness: While we're here to support you, we expect initiative. Can you find solutions independently, knowing when to seek help strategically? The ability to solve problems without constant executive input is crucial. Deliver Excellence Consistently: Your background matters less than your ability to perform. Whether you're an EA, operations specialist, or customer service pro, can you maintain high standards for your executive? If these expectations energize rather than daunt you, you might be the driven professional we're seeking. The Ideal Candidate: Competencies and Daily Responsibilities We're seeking Executive Assistants who excel in these areas, understanding that specific duties may vary depending on the client's needs: Strategic Calendar Management: Master organization skills to prioritize and schedule effectively Create systems for clarity in complex situations Proactively manage your executive's time for optimal productivity Communication Hub: Streamline inboxes and manage correspondence Use emotional intelligence to handle stakeholders at all levels Synthesize complex information into clear, actionable insights Operational Efficiency: Anticipate needs and act proactively Manage diverse projects of varying complexity Coordinate travel arrangements with meticulous attention to detail Decision Support: Gather and analyze relevant data to support executive decision-making Prepare reports and presentations as needed Offer your unique perspective to contribute to strategic discussions Adaptability and Growth: Thrive in a fast-paced, ever-changing remote environment Actively seek and implement feedback for continuous improvement Balance multiple priorities while maintaining composure under pressure Executive Buffer: Handle routine matters independently to free up your executive's time Know when to involve your executive and when to make decisions autonomously Maintain confidentiality and exercise discretion in all matters Personal Support: Manage a wide range of personal tasks for your executive, such as gifts, restaurant reservations & personal appointments or other personal errands Your day-to-day responsibilities will vary based on your assigned executive's needs and preferences. Flexibility and adaptability are key, as you'll need to seamlessly transition between professional and personal support tasks. While the role is demanding, you'll have the opportunity to make a significant impact on your executive's professional success and personal well-being.

Requirements

Language Proficiency and Exceptional Communication Skills: Near-native level of English proficiency in speech, writing and reading.
Professional Experience: At least 2 years of business experience in operations, administration, executive assistance, or other client-facing roles. While specific EA experience is not mandatory (we provide comprehensive training), you should have a background in roles involving significant administrative, organizational, or executive support duties. Examples include Administrative Assistant, Office Manager, Project Coordinator, Account Manager, or similar positions.
Remote Work and/or Start-Up Experience: Demonstrated ability to work effectively in a remote environment, ideally in a start-up context.
Adaptability: Experience working in a fast-paced environment and ability to thrive under pressure.
Flexibility: Willingness to align your work hours with US time zones, as you’ll support US-based clients across different regions.
Tech-Forward Mindset: Comfort with or curiosity about AI productivity tools (e.g., ChatGPT, Claude, Gemini, or similar). We don't require mastery. We require openness and the initiative to learn. You should be able to describe how you've used technology to solve a problem more efficiently.

Responsibilities

Strategic Calendar Management
Communication Hub
Operational Efficiency
Decision Support
Adaptability and Growth
Executive Buffer
Personal Support

Benefits

Competitive Compensation: Starting from ~$1,200 USD per month (40 hours per week), with higher compensation available based on your skills, experience, and client fit. Compensation is not capped at this level and may increase over time with performance, responsibilities, and client needs.
Flexibility of Remote Work: Enjoy the flexibility of working remotely from your preferred location.
Paid Time Off: 10 paid days off, unlimited sick leave, and 7 holidays (4 major + 3 of your choice) to ensure you have time to recharge.
Performance-Based Rewards: Increases and bonuses based on your performance and client feedback.
Career Growth: Potential opportunities to expand your experience and network through working with our clients.
Exclusive Training: Master the Atlas Executive Management System (EMS): Kickstart your journey with our comprehensive, paid Atlas Executive Management System (EMS) training, learning our proven systems to support executive growth, benefiting from strategies used with 100+ clients.
Continuous Development
Mentorship: Bi-weekly group coaching sessions to support your professional growth.
Office Hours: Weekly open office hours for additional guidance.
Skills Training: Advanced training to enhance your capabilities.
Supportive Community: Connect and grow with like-minded professionals committed to excellence.
Stability: We prioritize finding new opportunities for our high-performing team members, ensuring long-term career security. This means we actively work to rematch and retain top performers when client needs change.