Northstar Mortgage Advisors: Executive Assistant

Canopy Mortgage LLC•Douglasville, GA

About The Position

We are seeking a highly organized, proactive, and experienced Executive Assistant to support the Owner of a growing mortgage company in Douglasville, GA. This role requires someone who can operate with discretion, anticipate needs, and manage both business and personal responsibilities with minimal direction. Prior experience as an executive or administrative assistant is required; experience in the mortgage or financial services industry is strongly preferred but not required. This is a high-trust, detail-driven role for someone who thrives in a fast-paced environment and enjoys being a true right hand to an executive.

Requirements

Prior experience as an Executive Assistant or Administrative Assistant (required)
Mortgage industry or financial services experience preferred, but not required
Strong organizational and time-management skills
Ability to work independently and make sound judgment calls
High level of professionalism, discretion, and reliability
Excellent written and verbal communication skills
Comfortable juggling both business and personal responsibilities
Strong attention to detail and follow-through
Proficiency with Microsoft Office, Google Workspace, and scheduling tools
Comfortable learning new systems and processes

Nice To Haves

Highly organized, proactive, and resourceful
Anticipates needs before being asked
Thrives in a fast-paced, executive-support environment
Comfortable shifting priorities throughout the day
Trustworthy and capable of handling sensitive information
Enjoys being a long-term support partner to an executive

Responsibilities

Manage and maintain the Owner’s calendar, scheduling meetings, calls, travel, and reminders
Coordinate internal and external meetings with employees, partners, and vendors
Draft, review, and manage emails and correspondence on behalf of the Owner
Assist with meeting preparation, follow-ups, and task tracking
Handle confidential and time-sensitive information with discretion
Support special projects and operational initiatives as assigned
Manage select personal scheduling, appointments, and logistics
Assist with personal travel planning and coordination
Help organize personal to-do lists and reminders
Handle occasional personal administrative tasks as needed
Assist with personal and business expense tracking
Help manage basic accounting-related tasks such as bill tracking, reimbursements, and documentation
Work with accountants or bookkeepers as needed
Maintain organized digital and physical filing systems
Act as a gatekeeper and point of contact for the Owner
Coordinate priorities across multiple responsibilities
Anticipate needs and solve problems proactively
Support ad hoc projects that help improve efficiency and organization