Executive Assistant, Amazon Music
About The Position
Amazon Music seeks a dedicated, self-driven Executive Assistant with strong communication skills to support two Directors. In addition, you will partner with the existing EA team to offer comprehensive support for a highly-distributed global organization. A successful candidate will have experience with heavy calendar management, travel coordination, event planning, large internal team meetings, leadership meetings, and external meeting coordination. This role requires planning, time management, and a passion for organization. Superior attention to detail, great judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams is critical. The right candidate will have a strong bias for action and the ability to think proactively and strategically, while anticipating needs. A high level of integrity and discretion in handling confidential information and professionalism dealing with senior executives inside and outside the company is imperative.
Requirements
- 2+ years of professional or military experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
- Work 40 hours/week, and overtime as required
Nice To Haves
- Experience with end-to-end project management
- Experience in a fast-paced, high-tech company
- Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines, or experience managing multiple calendars
- Analytical, organizational, communication and interpersonal skills
- High level of integrity and discretion
- Ability to work effectively with minimal supervision
Responsibilities
- Manage complex calendars and scheduling in multiple locations and time zones with diplomacy and discretion
- Set up internal and external meetings including conference rooms, AV needs; document distribution and attendance tracking as needed
- Coordinate domestic and international travel itineraries
- Manage expense report coordination and submission
- Track and help drive completion of key deliverables and follow up on outstanding items
- Help produce presentations by compiling information, formatting, editing, and transmitting text, data, and graphics
- Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, vendors, and music industry professionals
- Organize, execute, and assist with team activities (staff meeting agendas, all Org meetings, fireside chats, off-sites, and other team events)
- Champion and expand creative team traditions and activities that support a strong team culture
- Partner closely with the leadership team, key business partners, and other Executive Assistants to provide holistic support to the organization
- Willingness/ability to travel to support team off-sites & events as needed
Benefits
- Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Industry
General Merchandise Retailers
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
