Executive Assistant, AWS Professional Services, AWSI

Amazon • Detroit, MI

1d

About The Position

AWS Professional Services is seeking a curious, resourceful, and proactive
Executive Assistant to support senior leaders of the ProServe Industries
organization. This role is ideal for a dynamic individual who thrives in a
fast-paced, global environment and enjoys partnering with senior legal and
business leaders to deliver impact at scale.

The successful candidate will provide comprehensive administrative and
operational support to multiple senior executives within the ProServe Industries
team. Key responsibilities include complex diary management across multiple time
zones, coordination of international travel and expenses, preparation of team
communications, and assistance with meeting logistics and customer and team
events. You will act as a trusted liaison within AWS ProServe and business
teams, helping to streamline processes and anticipate needs before they arise.

We are looking for someone with keen attention to detail, discretion, sound
judgment, and a good sense of humor. The ideal candidate excels at prioritizing
multiple tasks under tight deadlines, communicates clearly and effectively, and
demonstrates a high level of ownership and initiative.

Requirements

• Experience supporting senior management in large, corporate environments or equivalent
• Experience managing multiple calendars, or experience with executive level calendar management
• Experience with productivity and communications tools including Microsoft Office products and applications
• Experience handling confidential information and maintaining professionalism in dealing with senior executives, or experience with end-to-end project management
• Exceptional written, verbal, and interpersonal communication skills and attention to detail
• Experience with Microsoft Office products and applications
• 5+ years of senior level leadership support experience
• Experience with domestic or international travel coordination
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed

Nice To Haves

• Bachelor's degree
• Experience working within a global company, with multi-country responsibilities
• Experience coordinating cross-functional inputs, meeting deadlines, and effectively managing competing priorities
• Experience completing complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Experience dealing well with ambiguity, prioritizing needs, and delivering measurable results in an agile environment
• Experience in a fast-paced, high-tech company, or experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Experience handling confidential information and maintaining professionalism in dealing with senior executives
• Curiosity about the way things work, a proclivity to improve and simplify, and experience designing efficient processes and leading process improvements
• Familiarity with AI tools and capabilities
• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience working with large global teams

Responsibilities

• Managing meeting and travel calendars and scheduling
• Tracking and helping drive completion of key deliverables across the team
• Working closely with the leadership team, recruiting and supporting other Executive Assistants to provide support to the team
• Organizing, executing, and assisting with team activities (e.g., meetings, off-sites, and team social events)
• Managing domestic and international travel and expense reports
• Performing other administrative support duties, as appropriate (e.g., expense processing, meeting note taking, etc.)
• Contributing to team camaraderie and rapport
• Traveling as needed to support leaders schedule and priorities
• Experimenting with new technologies to help transform the way our team works

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level