AWS Executive Assistant

Amazon • Arlington, VA

7d

About The Position

Amazon’s mission is to build a workplace where Amazonians can invent on behalf of our customers. The AWS Global Sales (AGS) organization is looking for a flexible, proactive, multi-tasking Executive Assistant who wants to be part of a collaborative, innovative, customer-obsessed, multi-functional team. We are looking for someone who is motivated by helping leaders and their teams operate with greater efficiency to support the Vice President of North America Sales for Amazon Web Services. This position can be located in either New York City, NY or Arlington, VA.

In this role, you will have the opportunity to work with a multi-functional, global team and will support the VP by managing and optimizing calendars, supporting travel, and participating in team leadership meetings to drive effective follow-up to key actions and projects. This role will require the ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed. You will apply your curiosity, business acumen, and strong judgement to effectively prioritize work and react with appropriate urgency to emerging situations. Bias for action, willingness to roll up your sleeves, and the ability to effectively communicate and collaborate across all levels of the organization will support your success in this role. A high level of integrity and discretion in handling confidential information is crucial.

Requirements

• Knowledge of Microsoft Office applications (Excel, Word, SharePoint, and PowerPoint)
• Bachelor's degree or equivalent
• Minimum of 5 years of experience providing Executive Assistant support for senior level executives.
• Experience with domestic and international travel and event coordination.

Nice To Haves

• Experience in mentoring, leading and coaching
• Experience in written and verbal communication skills to communicate with technical and non-technical audiences, including senior leadership
• Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
• Can work proactively and independently, meet deadlines, and deliver on projects and tasks
• Experience with space planning
• Demonstrates passion and enthusiasm for the customer experience and Amazon’s vision.
• Values frugality and efficiency, uses resources wisely and creatively.
• Highly motivated, organized individual who is able to work effectively with minimal supervision.
• Meets/exceeds Amazon’s leadership principles requirements for this role
• Meets/exceeds Amazon’s functional/technical depth and complexity for this role
• Detail oriented, with exceptional organizational skills.
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company.

Responsibilities

• Provide seamless support to the Vice President and leadership team to support organizational priorities
• Proactively manage leaders calendars with attention to accuracy, detail, and allocation of time to promote productivity; recognizing the need to re-prioritize as appropriate
• Coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources
• Organize and manage meetings, off-sites and team-based events
• Anticipate challenges and plan accordingly ahead of need (outside of calendaring i.e. staffing, development, talent pipeline, etc.)
• Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team, ranging from organizational communication mechanisms to tools to planning meetings
• Plan the annual organizational calendar and facilitate the integration and prioritization of emerging priorities
• Track and help drive completion of key deliverables and follow up on outstanding items
• Review and copy-edit business documents, communications, and presentations with a high level of accuracy
• Support and, at times, manage small to medium projects based on organizational needs and professional development interests
• Operate in a leadership role with the North America Sales EA team, and build relationships by working collaboratively with Executive Assistants throughout the team and across the company.
• Proactively look around corners and take the initiative to alert leaders on future actions required of them, potential scheduling conflicts and other forward-looking items.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level