Executive Assistant

Direct Relief•Santa Barbara, CA

19h

About The Position

The Executive Assistant (EA) will be responsible for supporting the CEAO and executives on the External Affairs team in performing their day-to-day roles and organizational oversight. This position requires excellent organizational and relationship management skills (both internally and externally) as well as use of considerable judgment and independent proactive action.

Requirements

Must operate with a strong degree of collaboration, trust, respect and humility at all times and with all stakeholders
10+ years of experience in a very fast-paced environment and ability to thrive with minimal direction
Well-established experience with a clear ability to multitask and work in high pressure situations
MS Office proficiency and Salesforce familiarity
Strong event planning background with focus on being extremely organized, proactive and buttoned-up with prep, execution as well as follow up
A high level of resourcefulness, professionalism, discretion, humility and can-do, roll-up-your sleeves team attitude.
An attitude of ‘no job is too small, no job is too big” – anything to get the job done effectively and successfully
Willingness and ability to grow into a bigger role as organization continues to expand along with responsibilities.

Responsibilities

As Executives develop short-and-long-term goals for the organization and strategic approach to achieve them, EA will be responsible for developing a model for overseeing teams and tracking their progress.
EA to manage development of materials for meetings with key stakeholders including Board, Committees as well as Corporate and Program leadership.
Enhance organization effectiveness by ensuring the implementation of key decisions are carried out in a timely manner.
Provide administrative support to executives including travel arrangements, meeting scheduling and expenses – amongst other support needed – all aligned with organization’s travel policy.
Work with the Executives to prioritize invitations and opportunities to deploy right level of support to represent Direct Relief.
Oversee logistics for key stakeholder events from proactive planning to smart and appropriate events befitting the audience and true to the Direct Relief brand
Oversee executive communications plan for executives and develop comprehensive briefings, facebooks and other assets to ensure executives are always well prepared to represent Direct Relief as impactfully as possible.
Monitor news for key stories about the marketplace, geopolitical situations and private sector updates to ensure Executives are always well-informed.
Serve as a liaison with staff needing time with Executives which requires ability to prioritize and manage schedules with minimal direction.
Represent C-Suite in the Salesforce implementation process to ensure key priorities are built into the platform – and oversee changes as platform is deployed.
Proactively engage executives for updates on strategic priorities in prep for meetings with key stakeholders