Executive Assistant

Oregon Institute of Technology Portal • Klamath Falls, OR

9d

About The Position

The Executive Assistant (EA) position will provide comprehensive executive administrative and management support to the Vice Provost and leadership at the Portland Metro campus. The Executive Assistant provides high-level administrative support in collaboration with Klamath Falls University offices. The EA will assist the Vice Provost and leadership team in the preparation of visits, handling information requests, preparing correspondence, scheduling meetings, planning and reporting support for academic and sponsored programs activities, maintaining accurate website information, providing event management (such as Student Project Symposia, Commencement, Convocation, etc.).

Nice To Haves

• Experience in higher education or related organization
• Excellent interpersonal skills, including diplomacy and tact, and discernment with regards to maintaining a professional environment
• Demonstrated ability to foster and maintain harmonious working relations
• Demonstrated ability to manage multiple priorities with varying deadlines
• Demonstrated ability to interact with a wide range of people, including students, faculty, staff, donors, and other university offices
• Strong organizational skills and experience working successfully with diverse constituents and organizations
• Flexibility of schedule and willingness to work occasional evenings and/or weekends

Responsibilities

• Provide comprehensive executive administrative and management support to the Vice Provost and leadership
• Provide high-level administrative support in collaboration with Klamath Falls University offices
• Assist the Vice Provost and leadership team in the preparation of visits
• Handle information requests
• Prepare correspondence
• Schedule meetings
• Planning and reporting support for academic and sponsored programs activities
• Maintaining accurate website information
• Providing event management (such as Student Project Symposia, Commencement, Convocation, etc.)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 101-250 employees