Temporary Executive Assistant (2-Month Contract) (7483)

TSMC•San Jose, CA

8d•$32 - $42•Hybrid

About The Position

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our VP team. The ideal candidate will serve as a trusted partner, ensuring the smooth operation of daily activities and enabling the executives to focus on strategic priorities. This role requires excellent communication, multitasking, and problem-solving skills, as well as the ability to handle sensitive and confidential information with discretion. This hybrid role, with a 4-day in-office work schedule, is based in San Jose, CA.

Requirements

Proven experience as an Executive Administrative Assistant or similar role, supporting senior-level executives.
Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Strong organizational, time-management, and multitasking skills with the ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
High level of discretion and ability to handle confidential information.
Attention to detail and problem-solving skills.
Ability to work independently and collaboratively in a fast-paced environment.

Nice To Haves

Bachelor’s degree or equivalent experience preferred.

Responsibilities

Manage and maintain VPs calendars, schedules, and appointments, including coordinating meetings, conferences, and travel arrangements.
Coordinate travel itineraries, including flights, accommodations, and expense reporting.
Plan, coordinate and host on-site meetings for customers and employees.
Prepare and edit correspondence, presentations, reports, and other documents on behalf of the executive team.
Act as the primary point of contact for internal and external communications, ensuring timely responses and follow-ups.
Manage logistics for meetings, including preparing agendas, taking minutes, and distributing follow-up action items and ensuring closure.
Provide regular account team logistical support to ensure smooth daily operations including but not limited to high level program tracking.
Handle confidential information with the utmost discretion and professionalism.
Maintain and organize files, documents, and records in a systematic manner for easy access.
Liaise with different departments and stakeholders to facilitate communication and ensure alignment with executive priorities.
Anticipate the needs of VPs and proactively address them to ensure efficiency in day-to-day operations.