Executive Assistant

Smartly•Chicago, IL

1d•Hybrid

About The Position

Smartly is looking for an Executive Assistant to join their fast-growing team. In this hybrid role, you will support the Chief Human Resources Officer (CHRO), Chief Product Officer (CPO), and Chief Marketing Officer (CMO) and collaborate closely with global teams. The role involves owning administrative tasks, calendar management, and event coordination. Successful candidates must be sociable, have excellent problem-solving skills, and an entrepreneurial spirit, with attention to detail and strong communication skills being essential. The position requires comfort handling highly confidential information, juggling scheduling across multiple time zones, and thriving in a fast-paced environment. This is an opportunity to grow your career in a global organization, seeking a highly organized individual with a passion for helping others succeed, capable of juggling and prioritizing multiple tasks simultaneously. The ideal candidate will take ownership, optimize their impact, and maximize learning. The position requires being in the office 3 days a week, and may involve some after-hours and weekend support. Smartly is an AI-powered advertising technology company that transforms ad experiences for brands and consumers. Their platform integrates media, creative, and intelligence to power over 800 billion impressions and generate more than 300 billion creatives annually, delivering business outcomes for brands and advertisers. Smartly is recognized as a Leader in The Forrester Wave: Creative Advertising Technologies and manages creative and media for over 700 brands worldwide and $6B in ad spend across major media platforms. The company is a multinational and diverse team of over 750 employees from more than 60 nationalities, working in 13 countries, committed to creating an inclusive environment where everyone feels respected and heard through their Diversity, Equity & Inclusion approach.

Requirements

Experience in a similar role supporting senior-level executives in a high-growth, fast-paced company
Strong ability to multitask, prioritize, and meet deadlines in a dynamic environment
Excellent verbal, written, and interpersonal communication skills
Project management skills and experience
An independent, well-structured working style with a proactive, can-do attitude
Ability to learn quickly and strong determination to achieve goals
Proficiency in Google Workspace and Microsoft Office

Nice To Haves

Experience working in a startup environment (a focus on Social or AdTech is a plus)
Bachelor’s degree preferred

Responsibilities

Support the Chief People Officer, Chief Product Officer, and Chief Marketing Officer
Work closely with our NYC, Chicago, and Helsinki Executive Assistants
Actively manage and own executives’ calendars, including arranging and prioritizing meetings
Coordinate executive travel, help plan internal and external events, and own all expense collection and submission
Collaborate cross-functionally to improve existing business operations
Represent the Smartly.io brand in all interactions